Senior Corporate Assistant

4 weeks ago

CapeTown, South Africa Recruitment Solutions Full time

Job Title: Senior Corporate Assistant

About the Role:

We are seeking a highly skilled and experienced Senior Corporate Assistant to join our team at Recruitment Solutions. As a key member of our team, you will be responsible for providing administrative support to our Client Service/Marketing team, ensuring the smooth operation of our busy environment.

  • Key Responsibilities:
  • Manage and maintain accurate and up-to-date information on client and team diaries, calendars and schedules.
  • Plan and coordinate travel arrangements, including flights, car hire, and accommodation, ensuring timely and cost-effective solutions.
  • Manage and reconcile expenses on our expense system, ensuring compliance with FAIS regulations.
  • Arrange and coordinate meetings, both internal and external, and ensure all necessary materials are prepared and available.
  • Provide exceptional customer service, responding to client and staff queries in a professional and timely manner.
  • Prepare and format documents, both written and electronic, and manage and maintain accurate filing systems.
  • Take minutes and distribute to the team, ensuring all necessary actions are completed in a timely manner.
  • Coordinate due diligence, client meetings, and other administrative tasks as required.
  • Organize and book meeting rooms, venues, and catering, ensuring seamless execution of events.
  • Compile and print meeting packs, including all necessary materials and information.
  • Arrange client gifts, as and when required, maintaining a professional and respectful approach.
  • Ensure the office is tidy, reporting any issues with facilities to the relevant authorities, and complete miscellaneous errands as required.

About You:

To be successful in this role, you will require excellent communication and organizational skills, with the ability to multitask, prioritize, and work effectively in a fast-paced environment. You will also possess a high level of integrity, discretion, and confidentiality, ensuring the protection of sensitive information.

What We Offer:

As a valued member of our team, you will enjoy a competitive salary, comprehensive benefits package, and opportunities for growth and development. If you are a motivated and experienced administrative professional, looking for a new challenge, please apply today.

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