Corporate Executive Assistant

2 months ago

CapeTown, South Africa Recruitment Solutions Full time

Are you a Personal Assistant with experience working in the corporate or financial space? You might then be interested in this very exciting role within the corporate space. You will assist the Client Service/Marketing team and this busy environment needs you.

Requirements:

  • Degree / Diploma / Relevant Tertiary education
  • 3-5 years experience as an Executive PA or Office Manager within the corporate industry
  • Work experience as an executive assistant to team or senior management
  • Excellent written and verbal communication skills
  • Extensive Outlook experience
  • Advanced Microsoft Word, Excel and PowerPoint

Duties:

  • Be responsible for extensive diary management
  • Plan and coordinate travel arrangements including flights, car hire and accommodation
  • Manage and reconcile all expenses on the expense system
  • Ensure that compliance approval is received in accordance with the FAIS regulations
  • Metting arrangements - internal and external
  • Deal with client and staff queries in a professional manner
  • Typing and formatting of documents and management of folders
  • Taking actions at internal meetings and distributing to the team
  • Coordinate due diligences, client meetings
  • Organise and book meeting rooms/venues
  • Compile meeting packs - printing and binding
  • Arrange catering and refreshments for meetings
  • Arrange client gifts as and when necessary
  • Ensure the office is tidy and log any issues with facilities accordingly
  • Miscellaneaous errands as and when requested

Events:

  • Arrange smaller ad hoc events - max 50 people
  • Coordinate external client events which includes but not limited to road shows, workshops, client conferences, golf days, breakfasts, lunches etc.
  • Assist in the coordination of internal staff team buildings / off-sites
  • Brief and objective discussions with Sales Manager and budget management
  • Source venues for events, dinners, workshops etc
  • Distribute invitations and follow-up with clients via in-house system
  • Conduct electronic RSVP's and capturing all information correctly for all events
  • Assist with the online registration of guests at events as well as helping with set-up of the event attending and helping with smooth running of event on the day
  • Be responsible for printing and collation of conference / raod-show / workshop / information packs
  • Provide final reporting post an event for event follow-ups
  • Ability to travel

If you have a client focused and collaborative approach with the ability to analyse, interpret and assimilate information, then this might just be your opportunity. Suitable candidates will be contacted via email and telephonically to discuss your CV and skillset. Looking forwar to hearing from you. Thank You.

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