Junior Administration Officer
4 days ago
This role is responsible for providing administrative support to a team of lawyers in the Corporate Risk and Litigation department. The successful candidate will have excellent organisational skills and be able to work effectively in a team.
Main Duties:- Enter time accurately into the firm's time recording system.
- Electronic Outlook and IManage filing and/or physical filing and maintaining filing systems.
- General office management and administration (faxing, photocopying, scanning).
- Arrange and coordinate functions to, for example, launch and promote the Team's Matters.
- Opening and closing of client files.
- Archiving of records on a regular basis.
- Ordering of stationery.
- Seeking ways to pro-actively improve efficiency and administration within the team.
- Ability to assess and prioritise workload.
- Inspect and arrange for the maintenance and repair of office space, equipment and other services.
- Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed.
- Prepare outgoing packages for dispatch in line with national and/or international postage and courier requirements.
- Ensure items held for collection are kept secure and safely and delivered as instructed.
- Co-ordinate the leave schedule.
- Ensure that the Team is promptly notified of guest / client arrivals.
- Overseeing the maintenance of a clean and organized workspace.
- Attend to ad hoc personal matters on behalf of the partners.
- Matric/Grade 12.
- 5 to 7 years' experience as secretary / legal secretary in a legal/professional services environment.
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