Administration and Office Manager

6 days ago


Johannesburg, Gauteng, South Africa Kontak Recruitment Full time
Job title : Administration and Office Manager (JB5097)Job Location : Gauteng, JohannesburgDeadline : March 17, 2025Quick Recommended Links
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Minimum Requirements:

  • Proven experience as an Office Manager, Administrative Assistant, or similar role
  • Proficiency in Office365 and CRM tools
  • Strong organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • Leadership qualities with a collaborative and problem-solving mindset
  • Attention to detail with strong administrative and coordination skills
  • Knowledge of basic bookkeeping, office budgeting, and expense tracking
  • Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)
  • High school diploma or equivalent (required)
  • Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:

  • Office Operations & Administration
  • Oversee daily office activities, ensuring compliance with company policies
  • Maintain digital (SharePoint) and physical filing systems
  • Manage office supplies, equipment maintenance, and IT support coordination
  • Handle administrative correspondence, document preparation, and database management
  • Assist HR with onboarding and personnel records
  • Technical & Project Support
  • Provide administrative support to technical staff and management
  • Organize logistics for events, staff travel, conferences, and courses
  • Manage project-related administration, including Letters of Appointment
  • Facilitate tenders, vendor registrations, and report uploads
  • Financial & Bookkeeping Support
  • Manage office budgets, process invoices, and ensure timely payments
  • Track supplier invoices and project expenses against budgets
  • Health, Safety & Compliance
  • Implement and maintain health and safety policies
  • Ensure compliance with legal requirements and POPIA regulations
  • Act as the First Aid and Incident Investigation representative
  • Organize safety drills and maintain compliance records
  • Team Coordination & Leadership
  • Supervise and support administrative staff for smooth operations
  • Foster a positive office culture, collaboration, and problem-solving
  • Act as the primary contact for office-related queries
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