Administrative Assistant

1 month ago

Port Elizabeth, Eastern Cape, South Africa HR Genie Full time
{"h2":"Job Summary"}

The Department of Linguistics and Applied Linguistics at Nelson Mandela University is seeking a highly skilled and experienced Administrative Assistant to join their team. As a key member of the department, you will be responsible for providing comprehensive administrative and secretarial support to ensure the efficient and effective functioning of the department.

Key Responsibilities


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  • Provide secretarial support to the department, including preparation and organization of meetings and events.
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  • Maintain an online filing system for departmental documentation and ensure accurate and timely entry of marks and generation of marks reports.
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  • Manage departmental finances, including budgeting, requisitions, and financial transactions.
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  • Provide external support to students and members of the public, including communication and collaboration with external service providers.
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  • Ensure the department's facilities and equipment are well-maintained and report any issues or concerns to the relevant authorities.
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  • Work effectively in a multicultural and diverse environment, resolving issues and conflicts as they arise.
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  • Manage time and prioritize tasks to deliver high-quality work under pressure.
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  • Develop and maintain excellent interpersonal skills, working effectively with colleagues and stakeholders.
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  • Stay up-to-date with Microsoft Office and other relevant software applications.
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Requirements


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  • Matric/Grade 12 qualification.
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  • Relevant diploma in Administration/Public Management would be an added advantage.
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  • Completed two years' work experience in a Secretarial or administrative assistant post at University or Tertiary institution level.
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  • Proven ability to work in Microsoft Office and other relevant software applications.
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What We Offer

As a valued member of the Nelson Mandela University team, you will have the opportunity to work in a dynamic and supportive environment, with access to ongoing training and development opportunities. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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