Administrative Assistant

7 days ago

Cape Town, Western Cape, South Africa Amazon Development Centre (South Africa) (Proprietary) Limited Full time
About the Role

We are seeking a highly organized and self-motivated Office Administrator to join our Amazon AWS Support Team in Cape Town, South Africa. As an Office Administrator, you will play a critical role in supporting the team's activities, ensuring seamless execution of tasks, and maintaining a high level of integrity and discretion in handling confidential information.

Key Responsibilities
  • Organize and execute AWS Support team activities, including staff meeting agendas, All-Hands meetings, on-sites/off-sites, and team social events.
  • Create agendas and coordinate participants in off-site meetings and deep dive reviews, compile team goals and operational metrics.
  • Track and drive completion of key deliverables, follow up on outstanding items, and manage critical information related to AWS Support facilities and space management.
  • Schedule cost-effective air/hotel/ground transportation, build control sheets of AWS Support travel and cost impacts against specified budgets.
  • Manage complex calendars and scheduling with diplomacy and discretion, react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Coordinate closely with Workforce Management, Recruiting, Facilities, HR, and other teams within the AWS Support community.
  • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
  • Serve as a representative on the department's Teambuilding Committee and Peer Recognition Program for AWS Support.
Requirements
  • 5+ years of work experience in an executive administrative/Office Manager capacity.
  • 5+ years of experience using Microsoft Outlook, Microsoft Word, PowerPoint, Workdocs, and SharePoint.
  • Detail-oriented, with exceptional organizational skills, experience building effective communication plans and strategies at the local site level.
  • Grade 12/Matric.
Preferred Qualifications
  • Bachelor's degree or equivalent work experience in an executive assistant function.
  • Experience working in a Technical Organization/Hi-Tech environment.
  • Meets/exceeds Amazon's leadership principles requirements for this role.
  • 2+ years working in a Global Organization.
About Amazon

Amazon is an equal opportunities employer, and we value your passion to discover, invent, simplify, and build. We welcome applications from all members of society, irrespective of age, sex, disability, sexual orientation, race, religion, or belief.

Amazon is strongly committed to diversity within its community and especially welcomes applications from South African citizens who are members of designated groups who may contribute to Employment Equity within the workplace and the further diversification of ideas.

We are required by law to verify your ability to work lawfully in South Africa. Amazon requires that you submit a copy of either your identity document or your passport and any applicable work permit if you are a foreign national, along with an updated curriculum vitae.

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