Administrative Support Specialist

1 day ago

Johannesburg, Gauteng, South Africa Isilumko Staffing Full time
Administrative Support to Recruiter

The Administrative Support to Recruiter plays a vital role in ensuring the smooth operation of the recruitment process. This position involves a range of administrative tasks and responsibilities that support the recruiters in their daily activities.

Key Responsibilities:
  1. Candidate Communication:
    • Establish and maintain effective communication with job applicants via various channels to schedule interviews, provide updates, and address general inquiries.
    • Ensure a positive candidate experience by promptly responding to candidate questions and concerns, fostering a professional and courteous demeanor.
  2. Application Tracking:
    • Manage and update the applicant tracking system to ensure accurate and efficient tracking of candidate applications.
    • Organize and maintain candidate resumes and documents in a secure and accessible manner.
  3. Reference Checks:
    • Conduct reference checks on selected candidates as requested by the recruiter, maintaining confidentiality and discretion.
    • Document reference check results accurately and in a timely manner.
  4. Documentation and Reporting:
    • Prepare and maintain reports, spreadsheets, and other documentation related to recruitment activities, ensuring accuracy and attention to detail.
    • Assist in generating recruitment metrics and reports as needed, providing valuable insights to the recruitment team.
  5. Administrative Support:
    • Provide general administrative support to the recruiter, including tasks such as data entry, filing, and correspondence.
  6. Compliance and Records Management:
    • Ensure compliance with company policies and legal requirements related to recruitment and hiring, maintaining confidentiality and adhering to data protection regulations.
    • Maintain accurate and up-to-date records and documents, ensuring easy access and retrieval as needed.
Qualifications:
  • Bachelor's Degree in Communication or a related field.
  • Previous administrative support experience, preferably in a human resources or recruitment environment.
  • Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Strong written and verbal communication skills, with the ability to communicate effectively with candidates and internal stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn and adapt to new software and systems.
  • Ability to handle confidential information with discretion and maintain a high level of professionalism.
Preferred Attributes:
  • English Home Language.
  • Enthusiastic team player with a positive attitude, able to work collaboratively with the recruitment team.
  • Adaptability to changing priorities and tasks, with the ability to think critically and solve problems effectively.
  • Strong problem-solving skills, with the ability to analyze situations and develop effective solutions.
  • Knowledge of recruitment and HR best practices, with a commitment to maintaining a high level of professionalism and expertise.

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