Human Resources Manager

1 month ago

Johannesburg, Gauteng, South Africa Newrest Full time
Newrest Human Resources Manager Job Description

Newrest is a Multi-Sector Catering Company with 40,000 employees in 54 countries.

Key Responsibilities:
  • Assist with compilation and submission of the EE reports to the Department of Labour annually by deadline date.
  • Form and Chair the EE committee.
  • Organize and plan quarterly EE meetings.
  • Minute and distribute meeting minutes.
  • Ensure usage of the EE module on Sage Payroll.
  • Work closely with the Training & Development Officer to:
    • Assist with the compilation and submission of the online reports to Seta.
    • Plan and organize training.
    • Apply for Learnerships via the Pivotal section of the online submission.
    • Ensure usage of the SD module on Sage payroll.
  • Follow the full recruitment system, including PPA and fingerprinting.
  • Oversee the coordination of recruitment throughout the company.
  • Set up interviews.
  • Conduct interviews.
  • Ensure that job advertisements are placed in the various media.
  • Ensure that internally adverts are sent out.
  • Compile a comprehensive Recruitment Data Base from CVs received.
  • Conduct reference checks.
  • Conduct exit interviews.
  • Maintain and follow the induction process within the organization.
  • Train employees on the induction process.
  • Ensure that the induction schedule is signed and returned.
  • Assist the National HR Manager in the preparation of the BEE verification audit file on all Elements of the Scorecard.
  • Be actively involved in all Elements of the scorecard.
  • Have a full understanding of current BEE Legislation and requirements.
  • Draft letters of appointment and job descriptions.
  • Ensure that necessary counseling is given or arranged to staff when necessary.
  • Ensure effective communication with employees.
  • Ensure effective mentoring of employees when necessary.
  • Input in drafting policies and procedures.
  • Monitor company policy and procedures in line with group policy and prevailing legislation.
  • Maintain KPIs and performance appraisals system.
  • Ensure all staff receive performance appraisals in accordance with company policy and monitor accordingly.
  • Maintain a succession plan for all departments.
  • Attend daily operations meetings.
  • Be up to date with current and prevailing labour legislation.
  • Ensure that all policies and procedures are authorized by the Senior HR Manager, prior to being distributed to employees.
  • Have valid input for the monthly newsletter, which must be submitted timeously.
  • Ensure that the newsletter is ready for distribution by deadline date.
  • Ensure that employee of the month nominations are received timeously, confirm file checks on these nominations, and then consult with Snr HR Manager and HODs to finalize the winner.
  • Assist the Senior HR Manager with compiling the summarized report to Senior Management of the business on a monthly basis.
  • Ensure that a weekly HR report is sent to management.
  • Ensure criminal checks are done for new employees in advance.
  • Ensure criminal checks are conducted for all existing employees every 2 years.
  • Ensure daily labour costs are done and submitted.
  • Manage the Time & Attendance system.
  • Manage the on-site clinic.
  • Implement wellness initiatives.
  • Arrange counseling for employees when required.
  • Deal with all performance, grievance, and IR-related issues in a legally compliant and professional way.
  • Conduct all investigations regarding theft and other disciplinary issues.
  • Issue the relevant disciplinary action and documentation.
  • Arrange and sit in disciplinary hearings.
  • Ensure that all IR-related employee documents are signed and are in the employee's file.
  • Prepare notice to attend a hearing, absconsion, written warnings, etc.
  • Notify all necessary people, including the employee, of the findings.
  • Attend CCMA/BC cases on behalf of the company.
  • Ensure De-Merit Point Warnings are issued.
  • Ensure Alert Warning on points are issued.
  • Attend union meetings.
  • Investigate daily absenteeism and issue the necessary disciplinary actions.
  • Ensure management of the JNB payroll:
    • Payroll is captured.
    • Deadline dates are met.
    • Ensure payslips are printed and distributed monthly.
    • Ensure that all payroll-related filing is done monthly.
    • Ensure that all employee files are up to date.
    • Prepare all 3rd party payments and schedules by deadline dates, but not limited to the following:
      • Garnishee's.
      • Maintenance Orders.
      • Funeral Contributions.
      • Union Contributions.
      • Bargaining Council Contributions.
      • Provident Fund Contributions.
    • Ensure that all third-party preparations are submitted to finance timeously for payments.
    • All terminated employees' files need to be archived.
    • Ensure regular employee file checks are done.
    • Ensure submission of electronic UIF declarations and claims via U-filing.
    • Ensure submission of all injuries on duty via the online portal.
    • Ensure that the year-end OID report is submitted to finance for payments.
    • Ensure that the monthly leave report is monitored and further submitted to the finance department.
  • To observe all safety rules and procedures.
  • To ensure that all equipment and materials are not left in a dangerous state.
  • To ensure that all HSE rules & procedures are followed and hazards/near miss and accidents are properly reported.
  • To raise any work-safety hazard when participating in HSE meetings or Risk Assessment.
  • Any other reasonable task that may be required by management.
Requirements:
  • Grade 12.
  • Diploma in HR Management.
  • HR Degree will be an advantage.
  • Certificate in Industrial Relations will be an advantage.
  • Driver's Licence and own vehicle.
  • 3 Years' Experience.
  • Communication.
  • Organizational Development.
  • Planning & Organization.
  • Employee Engagement.
  • Leadership.
  • Employee Relations.
  • Ethical Approach.
  • Professional Approach.
  • Confidentiality.
  • Emotional Intelligence.
  • Integrity.
  • Mentoring.

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