Administrative Support Manager

3 weeks ago


Cape Town, Western Cape, South Africa Profile Personnel Full time

Profile Personnel, a renowned recruitment agency, is seeking an experienced Administrative Support Manager to join their dynamic team.

The ideal candidate will serve as the second-in-command in the administration department, supporting the CAO in managing daily operations, overseeing administrative functions, and ensuring efficient office management. This role requires strong leadership skills, organizational capabilities, and a proactive approach to problem-solving.

Key Responsibilities:

  1. Operational Support:
  • Assist the CAO in strategic planning and implementation of administrative policies.
  • Oversee day-to-day operations, ensuring adherence to company policies and procedures.
Team Leadership:
  • Supervise and mentor administrative staff, providing guidance and support to enhance team performance.
  • Foster a positive work environment and promote professional development.
Financial Management:
  • Assist in budget preparation and monitoring of departmental expenses.
  • Ensure accurate and timely processing of invoices and expense reports.
Communication:
  • Act as a point of contact for internal and external stakeholders.
  • Prepare and present reports on departmental performance to the CAO.
Process Improvement:
  • Identify areas for improvement within administrative processes and recommend solutions.
  • Implement best practices to enhance efficiency and effectiveness.
Compliance and Governance:
  • Ensure compliance with relevant laws and regulations.
  • Maintain accurate records and documentation for auditing purposes.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum of 3 - 5 years' experience in an administrative role, with supervisory experience preferred.
  • Strong knowledge of office management procedures and best practices.
  • Excellent organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Strong verbal and written communication skills.
  • Ability to work independently and as part of a team.

Personal Attributes:

  • Detail-oriented and results-driven.
  • Strong leadership and interpersonal skills.
  • Adaptable and able to manage change effectively.
  • High level of integrity and professionalism.


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