Administrative Operations Manager

3 weeks ago


Pretoria, Gauteng, South Africa Bidvest Protea Coin Full time
About the Role
Bidvest Protea Coin is seeking an experienced Technical Administrator to join our team. As a Technical Administrator, you will play a vital role in ensuring the smooth operation of our business by providing administrative support and assistance to our staff.

Key Responsibilities:
  • Provide administrative support to our staff, including data entry, filing, and document management.
  • Assist with travel arrangements, including booking flights, hotels, and rental cars.
  • Coordinate between departments and operation units to resolve day-to-day administrative and operational issues.
  • Assist with various daily operations, including managing billing schedules and tool registers.
  • Manage and assist with communications within the Operational teams.
  • Generate reports.
  • Handle sensitive information in a confidential manner.

Projects:
  • Ensure Projects are loaded within 24 hours/48 hours.
  • Ensure Purchase Orders (POs) are raised within 24 hours.
  • Provide weekly feedback on predictions versus actual invoicing.
  • Provide weekly feedback on Work-in-Progress (WIP) liaison with project managers.
  • Oversee project expenses.

Procurement:
  • Create picking slips and POs.
  • Match POs with goods received and ensure Goods Received Vouchers (GRVs) are completed.
  • Liaise with suppliers regarding outstanding equipment and stock items.
  • Manage the open PO list and provide statistics on outstanding issues.
  • Follow up on supplier queries.
  • Manage the open GRV list.
  • Assist with new vendor documentation.
  • Receive delivered supplier, material, and equipment and confirm delivered goods.
  • Ensure all faulty equipment are taken in for repairs.

Finance:
  • Assist the accounts department in accounting functions.

Preferred Qualifications/Attributes/Skills:
  • Minimum Grade 12 or equivalent qualification.
  • Reporting skills.
  • Administrative writing skills.
  • M Microsoft Office skills, SAP, and WebX.
  • Professionalism.
  • Problem-solving skills.
  • Verbal communication skills.
  • Office administration procedures.
  • T yping skills.
  • Attention to detail and accuracy.
  • Discretion and judgment, patience.

Salary: R 80,000 - R120,000 per annum.

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