Administrative Operations Specialist

2 weeks ago


Pretoria, Gauteng, South Africa Capital Recruit Full time
Job Summary
A highly organised and efficient Office Administrator/Manager is sought to ensure the smooth operation of our office. This key role involves overseeing administrative tasks, coordinating office activities, managing supplier relationships, and maintaining organisational systems. We are looking for someone with excellent interpersonal skills and the ability to thrive in a dynamic environment.

Key Responsibilities:
  • Office Management

Our ideal candidate will oversee day-to-day office operations to create a well-organised and functional workplace. This includes managing office supplies, forecasting requirements, and liaising with suppliers. They will also coordinate office equipment maintenance and work with facilities teams to repair and improve the space.

  • Administrative Support

The successful applicant will provide diary management and meeting coordination for senior management. They will prepare and distribute internal communications, reports, and presentations. Additionally, they will assist with travel arrangements, including booking transport and accommodation.

  • Human Resources Support

This role requires coordinating recruitment processes, onboarding, and maintaining employee records. The candidate will also manage attendance tracking and support with payroll data submission. They will organise staff training sessions, team-building events, and office activities.

  • Finance and Budgeting

The selected individual will monitor office expenses, maintain budgets, and process invoices. They will also manage petty cash and ensure accurate expense reporting.

  • Compliance and Documentation

Our ideal candidate will ensure company policies and procedures are followed across the office. They will maintain accurate records and filing systems for compliance and audits.

  • Process Improvement

The successful applicant will identify opportunities to enhance administrative processes and streamline office operations. They will implement tools and solutions to increase efficiency.


Requirements:
- Bachelor's degree in Business Administration, Office Management, or a related field (preferred)
- 3-5 years of experience in an Office Administrator, Office Manager, or similar role, ideally within a manufacturing or industrial setting
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with ERP systems or office management software is an advantage
- Excellent organisational and multitasking skills
- Strong written and verbal communication abilities
- High level of attention to detail and accuracy
- Problem-solving skills and the ability to work independently
- Professional, reliable, and proactive
- Adaptable to a fast-paced environment with changing priorities
- Able to handle sensitive information with discretion and confidentiality

Estimated Salary: £35,000 - £45,000 per annum

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