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Tech Hub Operations Assistant

2 months ago

Pretoria, Gauteng, South Africa Foreign, Commonwealth & Development Office Full time
Main Purpose of Job:

The Operations Assistant role is an exciting opportunity to support the delivery and success of an innovative and high-profile UK Government programme that is developing the South African tech ecosystem.

Key Responsibilities:
  • Provide administrative, coordination, and project management of hub programmes.
  • Support the Hub's work by planning and executing events, including business delegations, conferences, and receptions.
  • Support implementation of internal policies by maintaining standards, systems, and procedures for the Hub.
  • Manage and maintain databases and trackers to keep active records of programme documents, event attendance, and supporting materials.
  • Lead work on all logistical and administrative components for the Hub's activities, including proposal submissions and partner onboarding.
  • Prepare briefing materials and travel arrangements, and engagement opportunities for the Hub team to promote its work effectively.
  • Manage and improve implementation of comms campaigns and UK-South Africa Tech Hub comms channels.
  • Process payments and track spend in budgets.
  • Maintain a calendar of related events and deadlines.
Essential Qualifications, Skills, and Experience:
  • Excellent verbal and written communication skills.
  • IT literate, and able to learn how to use new IT systems quickly.
  • Strong administrative and/or project management experience.
  • Well-organised with good attention to detail.
  • Able to work flexibly and pick up corporate processes quickly.
  • Able to work independently as well as part of a team.
  • Events planning experience.
  • Confident at decision making, within agreed boundaries.
  • Able to communicate effectively at all levels, both verbally and in writing, with internal and external stakeholders.
Desirable Qualifications, Skills, and Experience:
  • Previously worked in the South African/UK tech entrepreneur ecosystem.
Working Patterns:

Flexibility of two days, three in office days required.

Learning and Development Opportunities:

We place a strong emphasis on learning and development. You will be encouraged to undertake developmental training and get involved in corporate activities.