Executive Assistant

5 days ago

Cape Town, Western Cape, South Africa HR Genie Full time
Job Title: Executive Assistant

HR Genie is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our leadership team.

Job Summary:

The successful candidate will be responsible for managing calendars, emails, and diaries, as well as drafting presentations, making travel arrangements, and preparing reports.

Key Responsibilities:
  • Provide administrative support to the COO, including scheduling meetings, managing emails, and maintaining calendars.
  • Manage all meetings, special events, and luncheons, including reserving conference rooms, arranging for catering, and providing technical support.
  • Complete and maintain meeting minutes and action items as requested.
  • Accurately handle all company-related expenses in a timely manner to ensure proper reimbursement.
  • Prepare written reports and communication to internal and external business partners.
  • Handle routine requests and administrative matters for Executives and Departments.
  • Schedule audio and/or visual conferences using WebEx, MS Teams, Zoom, or other software.
  • Maintain the electronic filing system according to the company's document control standards and procedures.
  • Build and maintain strong business relationships with clients on behalf of the leadership team.
  • Provide personal support as needed.
  • Travel Arrangements: Obtain flight options, book flights, hotel, registrations, car rental, shuttle service, car service, and prepare travel files.
  • Negotiate discounted rates with hotels and other vendors when appropriate.
  • Arrange and coordinate visa applications, foreign exchange (if required), and prepare necessary documentation for travel.
  • Conduct research in preparation for leadership team members' engagements and meetings as needed.
  • Manage information flow in a timely and accurate manner.
  • Create marketing-related materials, such as slides for clients.
  • Assist with the planning of company events, meetings, and employee team-building activities or special projects.
  • Manage office facilities and office support team.
  • Act as a point of contact among all executives, associates, clients, and other external partners.
Requirements:
  • A related tertiary qualification (diploma/degree) is preferred.
  • 3-5 years proven Executive support experience gained on C-suite exec level.
  • Experience gained within the financial services/management consulting/legal/corporate environment is highly advantageous.
  • Excellent MS Office skills, particularly with MS Powerpoint, highly proficient in MS Outlook (including MS Teams), Word, Excel, and PowerPoint.
  • Experience working on Mac would be advantageous.
  • Proven commitment to the highest level of customer/client service and confidentiality.
  • Good first-line managerial skills.
  • Flexible and able to deal with change.
  • Able to prioritize and manage multiple projects.
  • Knowledge of all aspects of hosting an audio and/or visual meeting, including facilitation of meeting as the host, recording of session, operator assistance, etc.
  • Driver's license and own transport is essential.

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the Executive and his Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the CEO and Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key Responsibilities:Calendar...

  • Executive Assistant

    5 days ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. The successful candidate will provide administrative support to the CEO and Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key Responsibilities:Calendar...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Job Title: Personal Assistant to ExecutiveJob Summary:We are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. The successful candidate will provide administrative support to the Executive and his Executive Assistant, handling various tasks including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our CEO and Executive Assistant, ensuring the smooth operation of the executive office.Key Responsibilities:Calendar Management: Assist in managing the...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our Executive and Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Sentinel Staffing Services Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Sentinel Staffing Services. As an Executive Assistant, you will provide administrative support to our CEO and other senior executives, ensuring the smooth operation of our office and the success of our business.Key...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc.Key Responsibilities:Provide administrative support to the Managing Director across marketing, administration, and HR tasks.Manage confidential information with discretion and professionalism.Assist in compiling...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Managing Director. The successful candidate will be responsible for managing confidential information, compiling management reports, and maintaining administrative systems.Key Responsibilities:Manage confidential...

  • Executive Assistant

    21 hours ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Executive Personal AssistantOur client, a leading corporate entity in Stellenbosch, is seeking an experienced Executive Personal Assistant to support the CEO in daily tasks and operations.Key Responsibilities:Manage the CEO's diary and make arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc. The successful candidate will provide administrative support to our Managing Director, ensuring the smooth operation of our marketing, administration, and HR functions.Key Responsibilities:Manage confidential...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Helderberg Personnel cc. The successful candidate will provide administrative support to our Managing Director, focusing on marketing, administration, and HR tasks.Key Responsibilities:Manage confidential information with discretion and...

  • Executive Assistant

    1 month ago

    Cape Town, Western Cape, South Africa Sentinel Staffing Services Full time

    Job Description**Job Title:** Executive Assistant**Job Summary:** We are seeking a highly skilled and experienced Executive Assistant to join our team at Sentinel Staffing Services. The successful candidate will provide administrative support to our CEO and other executives, ensuring the smooth operation of our business.Key Responsibilities:Administrative...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa HR Genie Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership team. As a key member of our team, you will be responsible for managing calendars, emails, and diaries, as well as preparing presentations and making travel arrangements.Key Responsibilities:Provide...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Labournet Full time

    Executive Assistant | Exec PA to COOHighly Competitive Package on Offer!About Our Client:Our client, a global leader in the industry, is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to the Chief Operating Officer (COO).Key Responsibilities:Provide exceptional scheduling and administrative support to the business...

  • Executive Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Labournet Full time

    Executive Assistant OpportunityLabournet is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our leadership team.About the Role:The successful candidate will be responsible for providing administrative support to the COO, including calendar management, email management, and preparation of presentations. They will...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa VHRS Full time

    Job Title: Junior Executive AssistantJoin VHRS as a Junior Executive Assistant and take on a challenging role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.About the RoleWe are seeking a highly motivated and organized individual to provide administrative support to our Founders and senior team...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa VHRS Full time

    Job Title: Junior Executive AssistantAt VHRS, we are seeking a highly skilled and organized Junior Executive Assistant to provide administrative support to our Founders and senior team members.Key Responsibilities:Provide high-level administrative support to the Founders and senior team members, including organizing and coordinating internal and external...