Admissions Operations Coordinator

2 weeks ago

Durban North, KwaZulu-Natal, South Africa Varsity College Full time
Job Overview

The Admissions Specialist role at Varsity College is crucial in ensuring academic excellence by maintaining the integrity of student records, facilitating compliance with policies and regulations, and providing essential services to students and recruitment departments.


Key Responsibilities
New Student Admissions and Compliance

  • Ensure compliance with government regulations and accreditation standards related to student admissions and student records.
  • Ensure compliance with data privacy laws regarding the handling and dissemination of student information.
  • Approve international, conditional, and other South African admissions in conjunction with the IIE Office of the Registrar.
  • Manage the tracking and follow-up of USAf & SAQA applications to ensure compliance with admissions requirements and conditional registration deadlines.
  • Manage the tracking and follow-up of international students' study visa submissions and ensure accurate reporting to the OOR in accordance with Department of Home Affairs regulations.
  • Oversight and coordination of the de-registration process with campuses where students fail to submit required documentation by the stipulated deadline.

Support of New Student Admissions Process

  • Policy and procedure review with the IIE Office of the Registrar.
  • Develop and update The IIE Varsity College, IIE MSA & IIE-Vega admission procedure documents.
  • Approval of all applicable admissions escalation queries and ensure adherence to turnaround times between sites and the OOR.
  • Monitor IIE qualifications on brand websites and communicate any errors or omissions to relevant stakeholders for correction.

Training and Campus Support

  • Training of student recruitment teams on admissions.
  • Regular monitoring of campus compliance with admission policies and legislation.
  • Coordination and oversight of annual campus new student registration audits.
  • Support campuses with escalation queries throughout the sales cycle.

Requirements

  • Excellent communication skills, both verbal and written, including the ability to communicate to a range of audiences in a clear and concise manner.
  • Capacity to motivate others and operate within matrix management and communication structures.
  • High delivery ability, demonstrated capacity to organise own work and work against tight deadlines.
  • Strong attention to detail and accuracy.
  • Proven ability to work constructively as part of a team, display initiative, and work strategically and independently with limited supervision.
  • Proven record of managing projects to a successful conclusion.
  • Able to acquire new skills to keep up with new technologies and knowledge areas within relevant disciplines.

Minimum Qualifications

  • Minimum of a National Senior Certificate (NQF Level 4) and/or Bachelors Degree (or equivalent NQF Level 7 qualification) plus minimum of 5 years experience in higher education admissions and administration.

Minimum Experience

  • 5 years experience in higher education admissions/administration and compliance.
  • Experience in international, conditional, and other South African student admissions.

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