Admissions Coordinator

4 weeks ago

Durban North, KwaZulu-Natal, South Africa Varsity College Full time
Job Title: Admissions Specialist

About the Role:

We are seeking a highly skilled Admissions Specialist to join our team at Varsity College. As an Admissions Specialist, you will play a crucial role in supporting academic excellence by ensuring the integrity of student records, facilitating compliance with policies and regulations, and providing essential services to students and the relevant student recruitment departments.

Key Responsibilities:

* Ensure compliance with government regulations and accreditation standards related to student admissions and student records.
* Ensure compliance with data privacy laws regarding the handling and dissemination of student information.
* Approve international, conditional, and other South African admissions as agreed with the IIE Office Of the Registrar (IIE OOR), including tracking and auditing of these admissions using relevant SIMS reports.
* Manage the tracking and follow-up of all USAf & SAQA applications to ensure compliance to admissions requirements and conditional registration deadlines (in conjunction with campus student recruitment admissions teams).
* Manage the tracking and follow-up of international students' study visa submissions and ensure accurate reporting to the OOR in order to meet the Department of Home Affairs (DHA) regulations (in conjunction with campus student recruitment admissions teams).
* Oversight and coordination of the de-registration process with campuses where students fail to submit the required documentation by the stipulated deadline.

Support of New Student Admissions Process:

* Policy and procedure review with the IIE Office of the Registrar.
* Developing and updating of The IIE Varsity College, IIE MSA & IIE-Vega admission procedure documents.
* Approval of all applicable admissions escalation queries and ensuring that the agreed-upon turnaround times are adhered to between the sites & the OOR.
* Monitoring IIE qualifications on brand websites and communicating any errors or omissions to the relevant stakeholders for correction.

Training and Campus Support:

* Training of student recruitment teams on admissions.
* Regular monitoring of campuses' compliance to the admission policies and legislation.
* Coordination and oversight of annual campus new student registration audits.
* Supporting campuses with escalation queries throughout the sales cycle.

Competencies Required:

* Excellent communication skills, both verbal and written, including the ability to communicate to a range of audiences in a way that communication is clear, concise, specific, and accurate and accessible to the target audience.
* Capacity to get others to follow by example and the ability to operate within matrix management and communication structures.
* High delivery ability, demonstrated capacity to organise own work and work against tight deadlines.
* Very strong attention to detail and accuracy.
* Proven ability to work constructively as part of a team, display initiative, and work strategically and independently with limited supervision.
* Proven record of managing projects to a successful conclusion.
* Able to acquire new skills to keep up with new technologies and/or new knowledge areas within relevant disciplines.

Minimum Qualification Requirements:

* Minimum of a National Senior Certificate (NQF Level 4) and/or Bachelors Degree (or equivalent NQF Level 7 qualification) plus minimum of 5 years experience in higher education admissions and administration.

Minimum Experience Requirements:

* 5 years experience in higher education admissions/administration and compliance.
* Experience in international, conditional, and other South African student admissions.

Salary and Benefits:

* Competitive salary commensurate with experience.
* Lifelong learning opportunities through LinkedIn Learning subscriptions.
* Staff and family discounts on educational programs within our brand portfolio.
* Incentive bonus structure based on performance and achievement of goals.
* Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
* Birthday vouchers to celebrate your special day.
* Competitive annual leave allowance for well-deserved time off and rejuvenation.

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