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Debtors and Office Administrator

2 months ago

Johannesburg, Gauteng, South Africa Kontak Recruitment Full time
Debtors and Office Administrator

We are seeking a highly organized and detail-oriented Debtors and Office Administrator to join our team. As a key member of our administrative team, you will be responsible for managing general accounts, processing invoices, and ensuring timely collections.

Key Responsibilities:

  • Manage general accounts using Pastel, including invoicing and issuing credit notes
  • Create and manage Excel spreadsheets for projects
  • Order processing and processing of quotes
  • Follow up with clients for payments and ensure timely collections
  • Handle filing and archiving tasks
  • Perform costings and assist with financial calculations
  • Process claims and follow up on retention payments
  • Follow up on payment certificates and ensure they are processed promptly
  • General administrative duties

Requirements:

  • A minimum of 5 years experience in a Debtors and Office administrative support role
  • Proficiency in Pastel and Excel (Invoicing, Credit notes and statement processing)
  • Fully Bilingual
  • Strong attention to detail and accuracy
  • Ability to manage a busy workload and handle pressure
  • Excellent communication and interpersonal skills
  • Ability to place orders and follow up with factories
  • Experience in liaising with clients and ensuring payments are collected
  • Ability to work independently and as part of a team

About Kontak Recruitment:

We are an equal opportunities employer and welcome applications from all backgrounds. We specialize in niche fields and regret that we are unable to provide assistance for any fields outside of this scope. Please note that we do not accept scanned CVs and will request supporting documentation later in the process.