Accounts Payable Specialist

1 week ago


East Rand, South Africa Unique Personnel Ltd Full time
Job Title: Accounts Payable Specialist

Job Description:

As a key member of the finance team at Unique Personnel Ltd, you will play a crucial role in ensuring the smooth operation of our accounts payable function. Your primary responsibilities will include accurately processing vendor invoices and credit notes, resolving queries with suppliers and internal departments, and maintaining organized records.

Daily Responsibilities:
  1. 1.
Invoice Processing: Process vendor invoices and credit notes efficiently, handling sundry invoices and credit notes promptly.

2. Payment Allocation and Clearing: Allocate payments and clear suppliers aging on SAP when bank receipts are sent by the financial accountant, ensuring timely resolution of queries with suppliers, receiving, and dispatch.

3. Query Resolution: Follow up and resolve queries with suppliers regarding invoices and payments, coordinating with the receiving and dispatch departments to address any issues.

4. Payment Runs: Submit COD invoices for payment runs as required, open accounts for COD Suppliers, maintain cashbook filing, and organize creditors records.

5. Stock Control: Daily follow-up with the stock controller regarding GRNS to resolve issues promptly.

6. Assist with Suppliers: Assist with our suppliers when we want to apply for credit limit.

Monthly Responsibilities:
  1. 1.
Maintain Records: Maintain the monthly creditors file and obtain supplier statements.

2. Reconciliation Preparation: Prepare and submit creditors reconciliations records for review and sign-off by the financial accountant, ensuring age analysis is cleared and final before submission.

3. Monthly Payment Runs: Prepare month-end payment runs and ensure timely payments to suppliers, submitting payment lists to ensure payments are made by the due date.

4. Reconciliation Review: Detail review and sign-offs must be done by the financial accountant of final age analysis and applicable reconciliations where needed. Review and sign-off on reconciliations with the financial manager. Sit with the CFO for double-checking and signing off on recons where necessary.

5. Vendor Account Management: Create new vendor accounts on SAP as required.

Requirements:
- Strong full function creditors experience
- Essential: Capture invoices and allocate payments
- SAP working knowledge preferred but not essential
- MS Word

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