Accounts Payable Administrator

7 months ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 72838

**Job Type**
- Permanent

**Job Title**
- Accounts Payable Administrator

**Computer Skills**
- Syspro ERP

**Industry**
- Electronics

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng

**Job Purpose**
- To ensure accurate and timely processing of purchase invoices to ensure suppliers are paid in accordance with negotiated terms and adherence to relevant standards and legislature.

**Key Responsibilities**:
**Local Creditors**
- Loading of new creditors on Syspro
- Performing payments recons for all local suppliers
- Receipt of non-stock supplier invoices for selected suppliers (allocation of invoices prior to payment)
- Assisting in all courier queries / balancing / recons.
- Receive supplier invoices daily, register and control after distribution for authorisation. Accurately and efficiently process invoices to ensure expenditure incurred on behalf of the company is properly recorded in the accounting system.
- Perform the three-way check (order, goods received, authorised) and prepare invoice recons and supporting documentation to initiate EFT.
- Liaison with suppliers, analyse and prepare individual reconciliations of accounts and regularly resolve items under query to ensure the accuracy, completeness and integrity of invoices processed into the accounting system (Pay run).
- Receipt of non-stock supplier invoices and stock items (matching)
- Doing all cod payments matching, invoice posting ,pay run, sending for payment, and allocation of payment to the cash book.
- Posting payments to the cashbook
- Follow up on credits due from Returns to suppliers for local creditors
- Assist with all audits (internal and external)
- Recording and retention of all documents related to the job function electronically.
- Adhere to monthly and annual year end deadlines
- Comply with all relevant legislature and standards
- Carry out month-end procedures to meet accounting deadlines including the processing of expense accruals ensuring the completeness and integrity of transactions recorded for the month.
- Liaison with other departments is necessary to complete this requirement.
- Contribute to the success of the business by carrying out any other task which may be determined from time to time by Management.

**Debtors**
- Assisting Debtors to release orders when Debtor clerks are not available (customers)

**RMA’s ( Shadow)**
- Ensure that RMA’s (credit notes) are written in a register in order to control all the RMA numbers, to ensure that no RMS is lost in the process and to control cancelled RMA’s.
- Obtain old RMA books form the Sales department in order to determine which RMAs have been cancelled in their books in order to ensure that the directory is up to date.
- Issue the RMA book to the correct salesperson and ensure that the RMS is submitted to the relevant General Manager.
- Ensure that the RMAs goes to the warehouse for processing and from the warehouse to the relevant managers in terms of the table of authorisation
- Process the credit note and put under the warehouse folder on the directory for scanning.
- Assisting Warehouse with CRI system to clear all stock received.
- Assist with queries from debtor’s department, sales department, relevant General Managers and the warehouse.
- Ensure that the General Manager: Finance & Administration or his delegated authority sign the credit note itself on Signing Hub before moving in it to the book on the directory.
- Correcting on day-ends (MIS Department) system errors

**Foreign Creditors (Shadow - multi-skilling project)**
- Assist with the foreign creditors process in the absence of Accounts Payable Administrator Foreign

**Core Responsibilities**
- Governance and Risk Management
- External Parties and Relationship Management

**Reasons for Interaction**:

- Processing of RMA’s
- Queries relating to Stock and supplier account

**Reasons for Interaction**:

- Payment of supplier accounts and resolving or queries
- Annual Audits - Financial and BBBEE, SARS Audits**Inherent Requirements**

**Qualifications, Experience, & Skills**:
**Educational Qualifications**:
Matric**Years of Experience**
At least 3 years credit control / administration experience in a distribution environment.
- Knowledge of Syspro ERP
- Thoroughness and maintaining accuracy to the required level of detail.**Other requirements**
Adhere to company values
- Comply with company and team objectives
- Adhere to project excellence
- Ability to identify and set priorities, plan and effectively allocate appropriate resources Acknowledging diverse opinions, addressing relevant concerns, minimizing conflict, promoting harmony.**What Qualification**

**Minimum Qualification**
- Certificate

**Status**
- Available

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