Administrative Specialist

3 weeks ago


Johannesburg, Gauteng, South Africa Hedz recruitment solutions Full time
Job Description

Job Title: Key Program Administrator

Company: Hedz Recruitment Solutions

Job Type: Full-time

Location: Remote (with occasional on-site visits)

Job Summary:

We are seeking a highly organized and detail-oriented Key Program Administrator to join our team. The successful candidate will be responsible for providing administrative support to our engineering projects, ensuring timely and accurate completion of tasks, and maintaining high levels of quality and professionalism.

Key Responsibilities:

  • Administrative Support: Provide administrative support to project managers and technical personnel, including preparing draft construction tenders, finalizing documents, and maintaining accurate records.
  • Project Coordination: Coordinate and manage project-related tasks, including preparing pre-evaluation schedules, formatting bills of quantities, and compiling and maintaining project libraries.
  • Compliance and Risk Management: Ensure compliance with ISO requirements, maintain accurate records, and identify and mitigate potential risks.
  • Communication and Reporting: Prepare and submit regular reports, including monthly progress reports, status reports, and close-out reports, and maintain open communication with project stakeholders.
  • Vendor Management: Manage vendor relationships, including capturing and updating vendor databases, and ensuring timely and accurate submission of documentation.
  • Time Management and Organization: Prioritize tasks, manage time effectively, and maintain accurate records to ensure timely completion of projects.

Requirements:

  • Education: Bachelor's degree in Business Administration, Engineering, or related field.
  • Experience: 10 years of experience in engineering consulting or construction industry, with a focus on administrative support and project coordination.
  • Skills: Proficiency in MS Office Suite, Adobe Acrobat, and project management software; excellent communication and organizational skills; ability to work independently and as part of a team.
  • Language: English and Afrikaans (written and spoken).

What We Offer:

A competitive salary, opportunities for professional growth and development, and a dynamic and supportive work environment.



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