Executive Support Specialist

1 month ago


Johannesburg, Gauteng, South Africa Capital Recruit Full time
Job Title: Personal Assistant

Capital Recruit is seeking a highly organized and professional Personal Assistant to provide comprehensive support to an Executive.

Key Responsibilities:
  • Calendar Management: Schedule and manage appointments, meetings, and conference calls for the Executive.
  • Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Communication: Screen and manage incoming emails, phone calls, and correspondence.
  • Document Preparation: Draft and edit emails, reports, memos, and other documents on behalf of the Executive.
  • Record Keeping: Maintain clear and organized records of all communications.
  • Meeting Coordination: Prepare meeting agendas, materials, and presentations as required.
  • Logistics: Coordinate logistics for meetings, including room bookings and catering.
  • Information Management: Manage and maintain confidential files and documents, ensuring accessibility and security.
  • Research: Conduct research and gather information as needed for projects and reports.
  • Database Management: Maintain contact databases and update relevant information regularly.
  • Expense Management: Process and reconcile travel and expense reports for the Executive.
  • Administrative Support: Handle general administrative tasks such as photocopying, filing, and data entry.
  • Special Projects: Assist with special projects and initiatives as requested by the Executive team.
Requirements:
  • Education: Bachelor's degree is preferred.
  • Experience: Proven experience as an executive assistant or in a similar role.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time-management abilities, discretion and the ability to handle sensitive information with professionalism, attention to detail and a proactive approach to problem-solving, adaptability and the ability to work effectively in a fast-paced environment.


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