Executive Support Specialist
1 month ago
Capital Recruit is seeking a highly organized and professional Personal Assistant to provide comprehensive support to an Executive.
Key Responsibilities:- Calendar Management: Schedule and manage appointments, meetings, and conference calls for the Executive.
- Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and transportation.
- Communication: Screen and manage incoming emails, phone calls, and correspondence.
- Document Preparation: Draft and edit emails, reports, memos, and other documents on behalf of the Executive.
- Record Keeping: Maintain clear and organized records of all communications.
- Meeting Coordination: Prepare meeting agendas, materials, and presentations as required.
- Logistics: Coordinate logistics for meetings, including room bookings and catering.
- Information Management: Manage and maintain confidential files and documents, ensuring accessibility and security.
- Research: Conduct research and gather information as needed for projects and reports.
- Database Management: Maintain contact databases and update relevant information regularly.
- Expense Management: Process and reconcile travel and expense reports for the Executive.
- Administrative Support: Handle general administrative tasks such as photocopying, filing, and data entry.
- Special Projects: Assist with special projects and initiatives as requested by the Executive team.
- Education: Bachelor's degree is preferred.
- Experience: Proven experience as an executive assistant or in a similar role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time-management abilities, discretion and the ability to handle sensitive information with professionalism, attention to detail and a proactive approach to problem-solving, adaptability and the ability to work effectively in a fast-paced environment.
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