Bid and Contracts Manager

1 week ago

Midrand, Gauteng, South Africa Decision Inc Full time
Key Responsibilities

We are seeking a highly organized and detail-oriented Bid and Contracts Manager to join our team at Decision Inc. The successful candidate will be responsible for managing the end-to-end bid processes, ensuring all deadlines are met, and collaborating with internal teams to gather necessary information for bids.

Bid Coordination

  • Coordinate the entire bid lifecycle, from identifying opportunities to the submission of proposals.
  • Collaborate with internal teams to gather necessary information for bids.
  • Maintain an up-to-date bid library, including reusable content, templates, and case studies.
  • Prepare bid documents, ensuring accuracy, consistency, and compliance with client requirements.
  • Review and edit proposals for quality, clarity, and alignment with client needs.
  • Track bid progress, submissions, and outcomes, and provide regular status updates to stakeholders.

Contract Process Management

  • Administer and manage the end-to-end contract process for both client and partner contracts.
  • Draft, review, and edit contracts, including NDAs, client agreements, and partnership agreements, in collaboration with the legal team.
  • Ensure compliance with corporate policies, legal regulations, and contractual obligations.
  • Maintain a centralized contract repository for tracking, updating, and managing contract versions.
  • Coordinate contract approvals, signatures, and renewals, managing deadlines for renewals and amendments.
  • Act as the primary point of contact for contract-related queries and support.

Documentation and Reporting

  • Create and maintain accurate records of bids, contracts, and related documents.
  • Prepare regular reports on bid performance and contract status, highlighting risks and opportunities.
  • Ensure all documentation is archived and easily accessible for audit and reference purposes.
  • Drive continuous improvement, through post-bid reviews, both internally and with customers.

Requirements

  • Relevant Bachelor's degree.
  • 4+ years of experience in bid coordination and contract management in the Technology & Consulting industry.
  • Familiarity with contract law and contract lifecycle management.
  • Thorough understanding of bid process management, requirements, and dynamics.
  • Excellent organization and administrative skills with stringent attention to detail, and strong time management and prioritization skills.
  • Excellent analytical, interpersonal, organizational, and communication skills.
  • Previous experience dealing with high volumes of work and data in a pressurized environment.
  • Strong project management skills, with the ability to manage multiple bids and contracts simultaneously.
  • Excellent written and verbal communication skills.
  • High attention to detail and organizational skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and contract management software/tools.
  • Ability to work effectively under pressure and meet tight deadlines.

About Decision Inc.

Decision Inc. is a global digital partner that enables businesses to reinvent themselves to realize their full potential. We deliver agility, resilience, and intelligence to any enterprise, enabling them to adapt quickly and thrive through innovation and opportunity.

We achieve this by leveraging the world's best technology to drive our clients' business ambitions forward into tomorrow's reality. These technologies include but are not limited to: Microsoft, SAP, Qlik, Snowflake, Alteryx, Automation Anywhere, and Workday Adaptive Insights.

Our success is ultimately driven by our entrepreneurial culture, industry exposure, and the passion of our people. We have three key cross-functional teams: Functional and Specialist Consulting, Development, and Engineering teams. Based in four global offices, our exceptional consultants focus on delivering value to clients by keeping them at the center of our service delivery.

To find out more about our exciting fast-paced culture, visit: Careers at Decision Inc.

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