Senior Academic Administrator

2 weeks ago

Pretoria, Gauteng, South Africa CTU Career Chatz Full time

The ideal candidate for this role will be responsible for ensuring the effective administration of Academic Legislative and Regulatory Requirements applicable to the Registrars Office at CTU Career Chatz. The successful candidate will develop and implement policies and procedural development in line with the required National Educational ACTS and Regulations.

Developing, implementing, and managing a Quality Management System based on National and International best practices will be another key focus area. International and National Benchmarking will ensure that a Student-centred strategic plan is developed for the Registrars office that is at the forefront of all the latest techniques in their operational field.

Key Responsibilities:
  • • Student admissions and registrations
  • • Assessment and Moderation administration
  • • Graduation service
  • • The annual update of the rules and regulations
  • • Updating academic Prospectus; coordinating and disseminating information on courses and course guidelines
  • • Acting as the custodian of all student records, developing, implementing and maintaining effective and compliant records management
  • • Attending all meetings of the senate and senate committees and providing the necessary committee services
  • • Providing guidance on all matters of academic governance and policy to all Faculties and other departments if required
  • • Warranting of assessment and moderation reports, academic transcripts and certificates
  • • Preparation of the institutional annual report for submission to the DHET
  • • Participating and serving in all initiatives as determined by the Academic Dean
  • • Liaising with external stakeholders, Quality Councils and SETA's
  • • Keeping the academic and student support policies/rules register valid and ensuring:
    • • Policies are effectively implemented
    • • Legal and regulatory compliance with policies
  • • Student disciplinary matters
  • • Student and parent consultation meetings
Requirements:

The successful candidate will possess an Honours Degree in Education, specialising in Education. A master's degree in education is highly recommended.

The ideal candidate will have ten years of relevant experience at a tertiary institution, of which five years should have been in a senior management role.

Experience working with learning management system (LMS) platforms is preferred; familiarity with LMS requirements is preferred.

Experience working with Microsoft Dynamics and Microsoft Office 365 is highly desirable.

Competencies:
  • • Competent in assessment, data analysis, and educational outcomes
  • • Excellent interpersonal skills and a demonstrated ability to work with diverse members of the CTU Career Chatz community, including students, faculty, staff, administrators, and external accreditors
  • • Demonstrated effective organisational skills and ability to connect to the institutional strategy while displaying attention to detail
  • • Ability to synthesise and analyse quantitative and qualitative data and prepare and present reports effectively
  • • Knowledge of National post-school education practices and trends
  • • Knowledge of national, and specialised post-school accreditation standards, practices, and goals
  • • Knowledge of institutional self-assessments
  • • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
  • • Knowledge and understanding of integrated program planning, development, and administration within a higher education institution
  • • Advanced verbal and written communication skills
  • • Technical leadership, supervisory skills, and the ability to motivate staff productivity and performance
  • • Knowledge of budget preparation and fiscal management

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