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Office Support Specialist

1 week ago

Somerset West, Western Cape, South Africa Rohloff Group Full time
Job Overview
At Rohloff Group, we are seeking an experienced Office Administrator to support our CEO and senior executives. The successful candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks.

Responsibilities
  • Coordinate travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
  • Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
  • Handle high-pressure situations, whether through last-minute changes or urgent tasks, requiring the ability to step up and handle those situations efficiently.
  • Ensure that all details, no matter how small, are attended to.
  • Provide confidential administrative support, preparing high-level presentations, and managing sensitive information.
  • Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
  • Supervise office administration, reception, cleaning, maintenance, layout, branding, and renovations.
  • Set up and manage online, video, and in-person conferencing tools.
  • Anticipate executive needs and proactively find solutions to ensure seamless operations.
  • Manage any relevant personal/household and family-related requirements.