Administrative Coordinator
3 days ago
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator.
About the RoleThis is a challenging and rewarding opportunity for someone who is passionate about administration and customer service.
Key Responsibilities:- Maintain accurate records of activities, deliveries, and updates.
- Ensure all purchases are correctly loaded into our system at agreed prices.
- Place and track stock orders, verifying correct quantities and delivery.
- Maintain asset registers, including tools, vehicles, and service plans.
- Update and manage planning schedules, tracking project milestones, and ensuring site operations align with the plan.
- Record site conditions, including downtime, and report accordingly.
- Track diesel purchases and usage, maintaining accurate records.
- Ensure all sundry purchases are approved, and invoices are loaded daily.
- Prepare and manage invoicing in Excel and create Word reports for engineers.
- Submit weekly reports on planning, plant status, diesel usage, and site progress.
- Evaluate subcontractor claims, verify claims match site diaries, and ensure timely document submission for payment.
- Prepare and verify month-end supplier invoices and generate project summary reports.
To succeed in this role, you will need:
- A high school diploma or equivalent.
- At least 2-3 years of experience in an administrative or similar role.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.) and Pastel.
- Excellent communication and organizational skills.
In return for your hard work and dedication, we offer:
- A competitive salary.
- A dynamic and supportive work environment.
- Ongoing training and development opportunities.
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