Administrative Coordinator

5 days ago


Johannesburg, Gauteng, South Africa Bidvest Bank Full time

Bidvest Bank seeks an Administrative Coordinator to provide exceptional support to our team.

Job Description

As a key member of our team, the successful candidate will be responsible for:

  1. Communication and Correspondence :
    1. Answering and Managing Calls : Handling incoming calls, taking messages, and directing calls to the appropriate extensions.
    2. Email Management : Sorting, distributing, and responding to emails.
    3. Mail Handling : Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail.
  2. Front Desk Management :
    1. Greeting Visitors : Welcoming clients, customers, and other visitors in a professional and friendly manner.
    2. Visitor Management : Visitor screening and ensuring security protocols are followed.
    3. Answering Inquiries : Providing information to visitors and directing them to the appropriate person or department.
    4. Maintaining Reception Area : Keeping the reception area tidy and organized, ensuring it presents a positive image of the company.
  3. Maintaining General Office Area : Ensuring that the entire office is clean and organized on a daily basis.
  4. Administrative Tasks :
    1. Scheduling and Appointments : Scheduling meetings, booking conference/boardrooms, and managing calendars.
    2. Data Entry and Record Keeping : Entering data into computer systems, maintaining records, and filing documents.
    3. Ordering Supplies : Monitoring office supplies and placing orders when necessary.
    4. Preparing Documents : Creating and formatting documents, such as letters, memos, and reports on request.
    5. Travel Arrangements : Booking travel and accommodation for staff.
    6. Basic Accounting : Processing invoices and expenses.
    7. Coordinating multiple internal and external meetings : Coordinating with ease and efficiency.
  5. Other Duties :
    1. Providing Refreshments : Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required.
    2. Handling Complaints : Addressing visitor complaints or concerns in a professional manner.
    3. Liaising with Other Departments : Communicating with other departments to ensure smooth operations.
    4. Assisting with Events : Helping to organize company events or meetings.

Are you a detail-oriented and customer-focused individual looking for a new challenge?



  • Johannesburg, Gauteng, South Africa Pronel Personnel Full time

    Job Title: Administrative CoordinatorOur client, based in Sunninghill, is seeking a diligent and organized Administrative Coordinator. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage daily administrative tasks efficiently, with some involvement in supporting project...


  • Johannesburg, Gauteng, South Africa Agc Recruitment Full time

    Role OverviewThis is a fantastic opportunity for a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. As an Administrative Coordinator, you will provide exceptional administrative support to our professionals in the Commercial Department.Key ResponsibilitiesDiary Management: Manage professionals' practice by...


  • Johannesburg, Gauteng, South Africa Yellosa Full time

    Job DescriptionAt Yellosa, we are seeking a highly skilled and experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide full secretarial and administrative services to the nominated broker, ensuring seamless day-to-day operations.Key Responsibilities:Manage the daily diary for the broker in Outlook,...


  • Johannesburg, Gauteng, South Africa Shoprite Group Of Companies Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team as an Office Manager. In this role, you will be responsible for providing administrative support to top management and ensuring the smooth operation of the office.The successful candidate will have advanced computer proficiency in MS Office (Word, Outlook, Excel, and...


  • Johannesburg, Gauteng, South Africa Objective Personnel Full time

    About Objective PersonnelWe are a dynamic organization dedicated to providing exceptional staffing solutions.Job Title: PA to Operations DirectorAssist the Operations Director in planning and coordination tasks, ensuring efficient workflow within the department.Key Responsibilities:Planning & Coordination: Schedule meetings, manage calendars, and coordinate...


  • Johannesburg, Gauteng, South Africa Staff Solutions Recruitment Full time

    About the Position:Staff Solutions Recruitment is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. This individual will be responsible for providing administrative support to the sales department, ensuring smooth operations, and delivering exceptional customer service.Key Responsibilities:Process and manage...


  • Johannesburg, Gauteng, South Africa Armstrong Appointments Full time

    Armstrong Appointments is seeking an Administrative Services Coordinator to provide comprehensive secretarial and administrative support to our team. This role requires a highly organized and detail-oriented individual who can maintain client service excellence and handle various administrative tasks.Responsibilities:Manage the daily diary for senior staff...


  • Johannesburg, Gauteng, South Africa Bahati Group Full time

    Bahati Group is looking for a highly skilled Administrative Services Coordinator to join our care home team.About the Role:The successful candidate will be responsible for coordinating administrative tasks, ensuring the smooth operation of our care homes.Key Responsibilities:Manage the provision of effective and efficient reception services, including...


  • Johannesburg, Gauteng, South Africa Fidelity Services Group Full time

    Job Description:At Fidelity Services Group, we are seeking a highly skilled and dedicated Administrative Coordinator to join our team. This is an exciting opportunity for someone who is passionate about providing exceptional administrative support and contributing to the success of our organization.Key Responsibilities:Performing administrative tasks with...


  • Johannesburg, Gauteng, South Africa Globevest Group Full time

    Job Description:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Globevest Group. As an Administrative Coordinator, you will be responsible for the daily processing of invoices, ensuring accuracy and efficiency in all administrative tasks.Main Responsibilities:Daily Duties:Prepare accurate and timely...


  • Johannesburg, Gauteng, South Africa Netsurit Full time

    Job DescriptionWe are seeking an Administrative Coordinator to join our team. This role involves managing front desk duties, assisting the HR team and other departments with various administrative tasks, and maintaining accurate records.Responsibilities:Front desk duties, including handling phone calls and greeting visitors with a smile.Assisting the HR team...


  • Johannesburg, Gauteng, South Africa Bigid Full time

    We are seeking a Sales and Administration Coordinator to join our team in Bedfordview. As a key member of our sales division, you will be responsible for providing administrative support to the Executive Manager.Responsibilities:Meeting coordination and minute-takingCorrespondence drafting and distributionExpenditure monitoring and budget preparationStaff...


  • Johannesburg, Gauteng, South Africa The Global Talent Co. Full time

    About The Global Talent Co.We provide incredible opportunities for the top 5% of global marketers. Our team is dedicated to offering high-paying salaries, stable employment, and the chance to work with cutting-edge tech companies in Europe and the US.You will work with a fast-growing company specializing in mobile communication infrastructure. Your role will...


  • Johannesburg, Gauteng, South Africa Apex Group Ltd Full time

    Apex Group Ltd is seeking a talented Asset Administration Coordinator to join our Alternative Asset Services Division.About the RoleThis is an exciting opportunity for an experienced professional to take on a key role in our accounting team. As an Asset Administration Coordinator, you will be responsible for managing client portfolios, supervising junior...


  • Johannesburg, Gauteng, South Africa Dante Personnel Full time

    In this critical position, you will play a vital role in refining our text and content, ensuring they meet the highest standards.Key AccountabilitiesYour primary responsibilities will include:Managing administrative tasks, such as updating databases and coordinating supplier documentationSupporting the product development process through effective sourcing,...


  • Johannesburg, Gauteng, South Africa EKUPHUMULENI Full time

    Job Description:We are seeking a highly skilled and detail-oriented Administrative Operations Coordinator to oversee daily administrative operations, ensuring the smooth running of our office. This role is critical to supporting staff, maintaining effective communication, and coordinating across departments.Manage Front Desk Activities: Greet visitors,...


  • Johannesburg, Gauteng, South Africa Fidelity Services Group Full time

    About UsFidelity Services Group is a leading provider of specialized services to the financial sector. Our mission is to deliver exceptional service to our clients while fostering a culture of excellence and integrity within our organization.Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team. As a key member of our...


  • Johannesburg, Gauteng, South Africa Road Accident Fund Full time

    About the Role">The Road Accident Fund is seeking a highly organized and detail-focused Administrative Assistant X5 to join their team. As an integral part of the department, this role will be responsible for providing administrative support to ensure the smooth operation of daily tasks.">Key Responsibilities">">Maintain accurate and up-to-date written...


  • Johannesburg, Gauteng, South Africa Empact Group Full time

    Job DescriptionMain Purpose of the Role:We are seeking a highly organized and detail-oriented individual to manage the day-to-day administrative tasks of our office, as well as handle all invoicing and purchase orders in a timely and accurate manner.Key Responsibilities:Process and track purchase orders using SAP software.Generate and issue invoices, as...


  • Johannesburg, Gauteng, South Africa Verityexecutiveconsultants Full time

    **About the Role:**As an Administrative Coordinator for VIP Guests, you will be responsible for providing exceptional reception services to VIP guests and ensuring the smooth operation of the office at Verityexecutiveconsultants in Johannesburg.Key Responsibilities:Coordinate administrative tasks, including scheduling appointments, managing calendars, and...