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Administrative Support Professional

1 week ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time
Job Summary

We are seeking an experienced and organized Administrative Support Professional to join our team as an Executive Office Manager. This role will be responsible for providing high-level administrative support to our Directors, including managing daily office operations, coordinating travel arrangements, and preparing reports.

Key Responsibilities
  • Office Management: Proactively manage the daily operations of the office in the Directors' absence, overseeing office supplies, equipment, and administrative workflows.
  • Correspondence and Communication: Draft general correspondence, screen all email communications, and act as the point of contact between executives, clients, and team members.
  • Diary and Calendar Management: Coordinate and maintain executive schedules, including meetings, appointments, and travel arrangements.
  • Documentation and Reporting: Prepare reports, presentations, and meeting agendas, take minutes during meetings, and ensure timely follow-up on action items.
  • Travel Coordination: Arrange and manage domestic and international travel plans, including sourcing flights, bookings, and issuing boarding passes.
  • Expense and Budget Oversight: Check, track, and forward expense claims for approval and payment, monitor and manage monthly cell phone and fuel card usage.
  • Administrative Support: Monitor and approve leave requests on the ESS system, provide personal assistance to the Director when required.
  • Project and IT Support: Assist with special projects, research, and ad hoc tasks, liaise with IT to resolve queries or issues raised.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Able to maintain confidentiality and exercise sound judgment.
  • Detail-oriented and proactive.
  • Able to handle pressure and meet tight deadlines.
  • Professional demeanor and a strong work ethic.