Payroll Administrator

1 month ago


Cape Town, Western Cape, South Africa Shoprite Full time
Job Title: Payroll Administrator

Job Summary:

The Payroll Administrator will provide administrative support to the People function by completing accurate and timely administrative inputs, checks, and document management services to ensure that all People activities are recorded and traceable.

Key Responsibilities:
  • Provide administrative support across relevant People function according to People policies and procedures.
  • Adhere to legislative requirements as applicable to the functional role.
  • Escalate concerns or challenges immediately to ensure an efficient flow of work is maintained.
  • Coordinate the resolution of queries related to the relevant People function, often communicating on behalf of others and delivering messages to third parties.
  • Compile and update documents as required.
  • Capture, load, and process relevant documents on relevant systems.
  • Maintain filing and recording all required administration on systems for reference and auditing purposes.
  • Use official templates and systems for correspondence, memo, and related administrative activities.
  • Update and maintain People data in accordance with data standards.
  • Conduct general office and/or functional specific administration.
  • Capture and manage orders in the relevant systems where relevant within the function.
  • Receive stationery and supply stationery as per order within the People function and as relevant.
  • Maintain stock levels and timeously place orders as required and relevant within the function.
  • Liaise with external third parties if required in terms of the People processes within functional area.
  • Ongoing screening of incoming correspondence and addressing according to level of priority for and within the relevant People function.
  • Participate in projects and other ad-hoc activities like orientating new employees within the first week of joining, compiling lists of stakeholders, etc.
  • Ensure work is completed according to the sequence required and agreed prioritisation.
Requirements:
  • Diploma in Administration or equivalent - beneficial.
  • Grade 12, National Senior Certificate - essential.
  • Experience in an administrative role with exposure to payroll - essential.
  • Experience within the FMCG, retail sector, or similar - preferred.
Skills and Knowledge:
  • SAP
  • HR Legislature
  • Advanced Excel Skills

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