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Office Administrator Assistant
2 weeks ago
The role of Office Administrator Assistant is a vital position at Top Vitae, requiring an individual with exceptional organizational skills and attention to detail. This position involves managing the front-desk operations, ensuring that all administrative tasks are completed efficiently and effectively.
Key Responsibilities:
- Provide exceptional customer service by greeting visitors in a friendly and professional manner, creating a positive first impression of the company.
- Manage incoming calls, directing them to the relevant personnel while taking messages when necessary.
- Assist with data entry, filing, document preparation, and other administrative tasks as required by different departments.
- Sort, distribute, and respond to incoming emails, letters, and deliveries in a timely and efficient manner.
- Ensure the reception area is neat, organized, and presentable at all times, reflecting positively on the company.
- Provide ad-hoc support to various departments, utilizing strong communication skills to ensure seamless collaboration.
Requirements:
- Matric certificate (Grade 12) or equivalent; additional certifications in administration or customer service are advantageous.
- Minimum of 3 years' experience in an administrative role, preferably within a multi-company environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with experience with switchboard systems and office equipment being an advantage.
- Excellent verbal and written communication skills, with a professional and courteous telephone manner.
- Strong ability to multitask, prioritize, and maintain efficiency in a dynamic work environment.
- Friendly, approachable, and able to work with a diverse group of people.
- Ability to handle sensitive information with discretion and professionalism.
