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Administrative Support Specialist

2 months ago

Pretoria, Gauteng, South Africa Affinity Services Full time
About the Role

We are seeking a highly skilled and organized Administrative Support Officer to join our team at Affinity Services. As a key member of our operations team, you will be responsible for providing comprehensive administrative support to our staff, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to our team, including managing correspondence, scheduling meetings, and handling confidential information.
  • Office Operations: Maintain and organize office files, records, and documentation, ensuring accurate and up-to-date information.
  • Document Preparation: Assist with the preparation and distribution of reports, presentations, and other documents, ensuring timely and accurate delivery.
  • Event Coordination: Coordinate and support office events, meetings, and travel arrangements, ensuring seamless execution.
  • Financial Management: Process and manage invoices, expense reports, and other financial documentation, ensuring accurate and timely processing.
  • Team Support: Provide support to various departments as needed, ensuring effective communication and collaboration across teams.
Requirements
  • Education: Grade 12 (Matric) or equivalent, with a qualification in administration or a related field (preferred).
  • Experience: Proven experience in an administrative support role, with a strong understanding of office operations and procedures.
  • Skills: Proficiency in MS Office (Word, Excel, Outlook) and office equipment, with strong organizational and time-management skills.
  • Communication: Excellent written and verbal communication abilities, with the ability to work independently and prioritize tasks.
  • Attention to Detail: Strong attention to detail and problem-solving skills, with the ability to handle confidential information with discretion.
What We Offer
  • Competitive Salary: A competitive salary and benefits package, reflecting your skills and experience.
  • Flexible Working Hours: Flexible working hours, allowing you to balance your work and personal life.
  • Professional Development: Opportunities for professional development and growth, helping you to advance your career.
  • Supportive Culture: A supportive and inclusive company culture, valuing diversity and promoting teamwork.