Global Operations Support Specialist

2 weeks ago


Cape Town, Western Cape, South Africa Sagan Full time
Job Description:

We are seeking a highly organized and proactive Global Operations Support Specialist to join our team at Sagan. This dynamic e-commerce brand based in the UK specializes in creating premium wellness products and requires an Executive Assistant to support our CEO in managing both personal and business tasks.

Key Responsibilities:
  • Calendar Management: Organize and manage the CEO's schedule to ensure optimal time use, schedule meetings, appointments, and prioritize tasks effectively.
  • Email Management: Monitor, organize, and respond to emails on behalf of the CEO, maintain a clear and actionable inbox system.
  • Personal Support: Handle personal tasks and appointments with discretion and confidentiality.
  • Travel Coordination: Book and arrange business and personal travel, including flights, accommodations, and transportation, prepare comprehensive travel itineraries.
  • Communication: Serve as the first point of contact and liaise with internal and external stakeholders, maintain professional relationships with key contacts.
  • Project Management: Oversee projects from initiation to completion, ensuring alignment with business goals, use tools like ClickUp to manage cross-functional team collaboration.
  • Process Improvement: Develop and document SOPs and implement systems to improve efficiency, optimize workflows to save time and resources.
  • Research & Analysis: Conduct market research and provide insightful data and recommendations.
  • Document Management: Organize and maintain digital files, ensuring confidentiality and accessibility.
  • Finance Support: Process expense reports and receipts, liaise with the accounting team for financial tasks.
Qualifications:
  • Minimum of 3+ years of experience as an Executive Assistant.
  • Fluent in English with excellent written and verbal communication skills.
  • Proficient in Google Workspace (Gmail, Google Docs, Google Sheets).
  • Familiarity with project management tools like ClickUp, Monday, or Asana.
  • Tech-savvy, proactive, and resourceful with strong problem-solving abilities.
What We Offer:

An estimated salary of up to $1,500 USD per month, flexible working hours, and opportunities for career growth and development. If you are a highly motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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