Administrative Assistant

1 month ago


Port Elizabeth, Eastern Cape, South Africa HR Genie Full time
Job Title: Secretary Human Biology and Integrated Pathology Health Sciences

Nelson Mandela University is seeking a highly skilled and experienced Secretary to join our Human Biology and Integrated Pathology Department. The successful candidate will provide administrative support to the Head of Department and ensure the efficient and effective functioning of the department.

Key Responsibilities:
  • Provide secretarial support to the Head of Department, including preparation and organization of departmental meetings and events.
  • Manage general office operations within the office of the Head of Department, including financial transactions and procurement of laboratory equipment and consumables.
  • Execute and monitor human resource processes within the department, including loading short-term contracts and requesting ICT services.
  • Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS and liaising with the assessment office.
  • Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students, and other stakeholders.
  • Provide information to relevant stakeholders for the departmental website and other media, and report and follow up on maintenance requests.
Requirements:
  • Matric PLUS a completed one-year diploma in Secretarial/Office Management/Communication/Administration or equivalent.
  • Completed two years of work experience in a Secretarial or administrative assistant position.
  • Experience in working in Moodle or a related academic online program used at university or tertiary education levels.
  • Proven ability to work in Microsoft Word, Excel, PowerPoint, and Outlook.
How to Apply:

Applicants are to submit a cover letter or detail on their CV exactly how their skills match the post requirements, provide an updated CV, copy ID, and certified copies of their completed qualifications. Please note that no late applications will be accepted.



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