Dealership Debtors Clerk/Cashbook Specialist
3 weeks ago
Our client, a reputable dealership in Johannesburg North, is seeking a highly skilled Dealership Debtors Clerk/Cashbook to join their team. As a key member of the finance department, you will be responsible for ensuring the accuracy and timeliness of debtors and cash accounts.
Key Responsibilities:- Ensure that the debtors book is in accordance with company policy and procedures.
- Follow up on outstanding debts, including requesting outstanding PODs/invoices from departments and reporting to the Accountant any debtor that may be at risk.
- Prepare and send out daily 7-day debtors reports, as well as trade debtors feedback for Ops meetings held weekly.
- Stop credit as soon as accounts reach credit limit or exceed credit terms.
- Process daily receipting and allocation of vehicle, parts, and service debtors, ensuring that allocations are not older than 2 days.
- Process parts and service debtor discounts.
- Invoice and allocate DIC per remittance, and raise sundry invoices and credit notes when applicable.
- Process all F&I income, including IUM, Paintprotector, and dealer leads, according to remittances.
- Reconcile till/cash on hand accounts on Autoline, ensuring that allocations are not older than 2 days, and escalate any inaccuracies or risks to the Accountant/Financial Manager.
- Process staff debtors, allocation, and reconciliation.
- Apply for new accounts with all relevant certified documentation and credit checks, and send to the Accountant and Dealer Principal for approval.
- Once an account is approved, credit limits may only be amended with Dealer Principal approval.
- Perform additional reasonable duties as required by management.
- Send out debtors statements on the 1st of every month.
- Follow up on unpaid invoices twice a week.
- Send Ops feedback every Tuesday prior to the cut-off time stipulated.
- Complete staff debtors by the 29th of the month, and send a report and reconciliation to the Accountant.
- Finalize all receipting and debtors allocations.
- Process all DIC and debtors discounts, and reconcile DIC to Seriti and DIC.
- Reconcile DIC to Seriti and raise DIC for amounts not yet paid.
- Clean and reconcile COH/till accounts, and balance.
- Submit COH and till reconciliations to the Accountant/Financial Manager, with all balances explained in detail.
- Prior working experience, preferably with high-volume transactions.
- Autoline/Kerridge/Drive experience.
- Microsoft Office - Excel with vlookup required, but can be taught.
- Good knowledge of reconciliations.
- Good communication and conflict management skills.
- Ability to work well in a team and problem-solve effectively.
- Attention to detail and accuracy essential.
- Strong time management and discipline.
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