Dealership Debtors Clerk/Cashbook Specialist

3 weeks ago


Randburg, Gauteng, South Africa Sydsen Group (Pty) Ltd Full time
Job Title: Dealership Debtors Clerk/Cashbook

Our client, a reputable dealership in Johannesburg North, is seeking a highly skilled Dealership Debtors Clerk/Cashbook to join their team. As a key member of the finance department, you will be responsible for ensuring the accuracy and timeliness of debtors and cash accounts.

Key Responsibilities:
  • Ensure that the debtors book is in accordance with company policy and procedures.
  • Follow up on outstanding debts, including requesting outstanding PODs/invoices from departments and reporting to the Accountant any debtor that may be at risk.
  • Prepare and send out daily 7-day debtors reports, as well as trade debtors feedback for Ops meetings held weekly.
  • Stop credit as soon as accounts reach credit limit or exceed credit terms.
  • Process daily receipting and allocation of vehicle, parts, and service debtors, ensuring that allocations are not older than 2 days.
  • Process parts and service debtor discounts.
  • Invoice and allocate DIC per remittance, and raise sundry invoices and credit notes when applicable.
  • Process all F&I income, including IUM, Paintprotector, and dealer leads, according to remittances.
  • Reconcile till/cash on hand accounts on Autoline, ensuring that allocations are not older than 2 days, and escalate any inaccuracies or risks to the Accountant/Financial Manager.
  • Process staff debtors, allocation, and reconciliation.
  • Apply for new accounts with all relevant certified documentation and credit checks, and send to the Accountant and Dealer Principal for approval.
  • Once an account is approved, credit limits may only be amended with Dealer Principal approval.
  • Perform additional reasonable duties as required by management.
General Deadlines:
  • Send out debtors statements on the 1st of every month.
  • Follow up on unpaid invoices twice a week.
  • Send Ops feedback every Tuesday prior to the cut-off time stipulated.
  • Complete staff debtors by the 29th of the month, and send a report and reconciliation to the Accountant.
Month-End Deadlines:
  1. Finalize all receipting and debtors allocations.
  2. Process all DIC and debtors discounts, and reconcile DIC to Seriti and DIC.
  3. Reconcile DIC to Seriti and raise DIC for amounts not yet paid.
  4. Clean and reconcile COH/till accounts, and balance.
  5. Submit COH and till reconciliations to the Accountant/Financial Manager, with all balances explained in detail.
Requirements:
  • Prior working experience, preferably with high-volume transactions.
  • Autoline/Kerridge/Drive experience.
  • Microsoft Office - Excel with vlookup required, but can be taught.
Skills and Abilities:
  • Good knowledge of reconciliations.
  • Good communication and conflict management skills.
  • Ability to work well in a team and problem-solve effectively.
  • Attention to detail and accuracy essential.
  • Strong time management and discipline.


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