Debtors Clerk Position
5 days ago
Our client, a well-established dealership in Johannesburg North, is seeking a highly skilled and detail-oriented Debtors Clerk/Cashbook to join their team. The successful candidate will be responsible for managing debtors and cashbook operations, ensuring accurate and timely reporting and allocation of debtors and cash accounts.
Key Responsibilities:- Ensure debtors book is in accordance with company policy.
- Follow up on all outstanding debts and request outstanding PODs/Invoices from departments, reporting to the Accountant any debtors at risk.
- Daily debtors reporting and trade debtors feedback for Ops meetings.
- Stop credit as soon as accounts reach credit limit or exceed credit terms.
- Daily receipting and allocation of Vehicle, Parts & Service Debtors, with allocations not older than 2 days.
- Process Parts & Service debtor discounts.
- Invoice and allocate DIC per remittance, and raise Sundry invoices & credit notes when applicable.
- Process all F&I income, including IUM, Paintprotector, and Dealer leads, according to remittances.
- Daily banking accuracy checks and reconciliation of till/cash on hand accounts on Autoline, with allocations not older than 2 days, and escalate any inaccuracies or risks to the Accountant/FM.
- Staff Debtors processing, allocation, and reconciliation.
- Send account applications with relevant certified documentation and credit checks to the Accountant and DP for approval.
- Amend credit limits only with DP approval after account approval.
- Perform additional duties as reasonably required by management.
- Debtors statements sent out on the 1st of every month.
- Follow up on unpaid invoices twice a week.
- Ops feedback sent every Tuesday prior to cut-off time.
- Staff Debtors completed by the 29th of the month, with report and reconciliation sent to the Accountant.
- All receipting and debtors allocations finalized.
- All DIC and debtors discounts processed, with DIC reconciled to Seriti and DIC raised for amounts not yet paid.
- COH/till accounts reconciled and balanced.
- COH and till reconciliations submitted to the Accountant/FM with all balances explained in detail.
- Prior working experience, preferably with high-volume transactions.
- Proficiency in Autoline/Kerridge/Drive.
- Microsoft Office, specifically Excel with vlookup, required but can be taught.
- Good knowledge of reconciliations.
- Effective communication and conflict management.
- Ability to work well in a team and solve problems effectively.
- Attention to detail and accuracy essential.
- Strong time management and discipline.
Working hours are 7:30 to 17:00 or 8:00 to 17:30.
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