Procurement Operations Manager

2 weeks ago


Port Elizabeth, Eastern Cape, South Africa Glencairns Trading Full time
About Glencairns Trading

We are a dynamic trading company seeking a highly skilled and organised Procurement Operations Manager to join our team.

Job Summary

This is an exciting opportunity for a seasoned professional with expertise in procurement, importation, and administration to take on a key role within our organisation.

Key Responsibilities:
  • Acquire Clearing Estimates: Request estimates from clearing agents for goods landed in RSA, taking into account HS codes and relevant duties.
  • Costing of Goods: Calculate the cost price of imported goods landed in SA, considering the ROE and clearing estimate.
  • Placing Orders: Send purchase orders to overseas suppliers via Pastel and track the order process in collaboration with the imports controller and manager.
  • Order Production Date Management: Monitor production dates for overseas suppliers.
  • Price Verification: Check that prices on commercial invoices match proforma invoices or agreed pricing, confirming product specifications are correct.
  • Import Schedules: Assign internal references to new orders and update production dates on relevant Excel sheets.
  • Shipping Docs: Verify receipt of shipping documents after checking pricing and specifications, then pass them onto the imports team for clearance processing.
  • Capturing Stock: Finalise clearing invoices from agents, calculate the cost price by combining forex, commercial invoice, and clearing invoice, and present it to the Imports Manager for approval.
  • Updating Replacement Cost for Price List: Request estimates for price lists from clearing agents, ensuring accurate HS codes and customs duties, fill in estimate amounts, and present it to the Imports Manager for approval.

This role requires advanced Excel skills, bookkeeping experience, and at least 5 years of work experience in bookkeeping and procurement roles. Knowledge of imports processes and dealing with international suppliers is advantageous. The ideal candidate will be highly organised, self-motivated, and able to communicate effectively within a team.



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