Procurement Specialist

4 weeks ago

Port Elizabeth, Eastern Cape, South Africa Express Employment Professionals (Durban South) Full time
Job Summary

We are seeking a highly skilled Procurement Specialist to join our team at Express Employment Professionals (Durban South). The successful candidate will be responsible for sourcing and managing suppliers, developing procurement strategies, and ensuring compliance with company policies and regulations.

Key Responsibilities
  • Sourcing and Supplier Management
    • Identify reliable suppliers and OEMs for manufacturing raw materials, marine OEM equipment, and services.
    • Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favorable terms and conditions.
    • Source new OEM components and receive quotations, as per technical data provided by the sales force for quotation purposes.
    • Coordinate import and export logistics with relevant suppliers.
  • Procurement Process
    • Develop and implement procurement strategies to optimize cost, quality, and efficiency.
    • Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
    • Conduct price negotiations and review contracts to secure advantageous terms (w.r.t. mill orders, project-related goods, and price changes).
    • Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
    • Purchasing of all goods as per BOMs (Bill of Materials).
    • Ensure material price list updates and regular distribution to the various teams.
    • Ensure that all BOMs internal schedules are accurate and are updated timeously with any price changes.
  • Trailer Registrations
    • Assume responsibility for the registration and licensing of completed trailers.
    • Ensure that all documentation is recorded and filed accurately for annual inspection/audit from NRCS.
    • Oversee inspections.
    • Custodian of all trailer registration documents.
  • Quality Control
    • Collaborate with the Quality Assurance team to ensure that procured items meet the required quality standards and trailers are manufactured in accordance with the relevant NRCS standards.
    • Implement processes to inspect, question, and verify received goods for quality and quantity to ensure compliance with NRCS requirements.
    • Conduct annual supplier reviews as per quality system requirements.
  • Admin, Documentation, and Reporting
    • Maintain accurate records of purchases, pricing, and inventory levels.
    • Maintain OEM price files and circulate to relevant internal customers.
    • Capture purchase orders and ensure that orders are authorized according to Company mandates, before orders are placed.
    • Ensure that all documentation is processed, authorized, and filed in line with Company requirements and procedures.
    • Ensure that all procurement admin processes are completed according to month-end guidelines.
  • Compliance and Regulations
    • Stay updated with relevant laws, regulations, and industry standards related to procurement.
    • Ensure compliance with legal requirements and company policies in all procurement activities.
    • Ensure that local supplier BEE credentials are provided and updated according to internal requirements.
  • Imports and Exports
    • Completion of all required documentation for customs purposes.
    • Direct dealing with freight forwarders arranging delivery/collection of all imports and exports.
    • Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
    • Ensure that all Import and Export requirements are met.
Requirements
  • 2-3 years of relevant experience in a similar position is essential.
  • Relevant certificate/diploma in procurement or logistics will be advantageous.
  • Strong negotiation and communication skills are essential.
  • Attention to detail and accuracy in record-keeping is essential.
  • Knowledge of basic accounting principles will be advantageous.
  • Experience in a manufacturing environment (job costing) will be advantageous.
  • Valid driver's license.
  • Knowledge of SARS Customs Rules and Incoterms will be advantageous.
Computer Literacy
  • Working knowledge of Pastel Partner Accounting Package V19 will be advantageous.
  • Intermediate knowledge in MS Excel is essential.
  • Intermediate knowledge in other MS Office packages (e.g., Word, Outlook, PowerPoint, etc.).
  • Intermediate knowledge of virtual programs (e.g., MS Teams, etc.).

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