Divisional Legal Contracts Administrator

2 months ago

Durban, KwaZulu-Natal, South Africa SHARON NUROCK RECRUITMENT CC Full time
Job Description

**Job Title:** Divisional Legal Contracts Administrator

**Company:** Sharon Nurock Recruitment CC

**Job Summary:** We are seeking a highly organized and detail-oriented Divisional Legal Contracts Administrator to join our team. The successful candidate will be responsible for managing contracts, agreements, and other legal documents, ensuring compliance with company policies and procedures.

Key Responsibilities:
  • **Administrative Checks on Agreements:**
    • Compare signed copies of agreements against approved signing versions.
    • Address administrative checks on final agreements prior to submission for signing.
    • Address administrative checks on signed agreements received from other parties, prior to submission for internal signing.
    • Check legal agreements included in vendor application packs are signed correctly and liaise with central procurement.
  • **Submission of Agreements for Signing:**
    • Update Contracts Log Tracker for all new or signed agreements.
    • Submit agreements for signing in accordance with resolutions, Approval Framework, shareholder agreements, and other applicable agreements.
    • Update Contracts Log Tracker in accordance with legal procedures.
  • **Contracts Management System Administration:**
    • Upload signed agreements and credit applications in contracts databases.
    • Ongoing administration and follow-up with responsible managers and track SharePoint Contracts Register Reports.
  • **Company Records Administration:**
    • Upload title deeds and intellectual property (IP) certificates in contracts databases.
    • Populate details in SharePoint Contracts Register.
    • Review monthly IP portfolio updates from IP attorneys against contracts databases.
    • Update IP portfolio action items tracker for all new requirements and update status for progress based on management's correspondence with IP attorneys and monthly IP portfolio updates received.
  • **Lease Agreements:**
    • Lease tracker updating - record new requirements and update status for progress on lease items based on management and business correspondence.
    • Leases - prepare final signing versions of lease agreements based on approved management's approved amendments.
  • **Costs Administration:**
    • Review invoices from attorneys to ensure correct business units are invoiced and submit invoices for management approval.
    • Update fee schedules for invoices received and status of payment received from finance, submit to management for review.
  • **Reporting:**
    • Update monthly contracts status reports with new signed customer contract details.
    • Export detailed reports from SharePoint Contracts Register and filter on current agreements input.
    • Prepare monthly contracts register reporting for management review.
    • Populate monthly contracts register reporting stats templates.
  • **General Administration:**
    • Legal contract files - binding and safekeeping hard copies of signed contracts.
    • Provide copies of agreements from SharePoint Contracts Register and statutory records to business units upon request.
    • Compare expired and new replacement contracts and highlight changes.
    • Administrative and general support to Departmental Managers.
  • **Projects:**
    • Compile, collate, and review information required for ad-hoc departmental projects.

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