Contract Administrator

1 week ago

Durban, KwaZulu-Natal, South Africa Abantu Staffing Solutions Full time
Job Title: Contracts Administrator

Abantu Staffing Solutions is seeking a highly organized and detail-oriented Contracts Administrator to join our team. As a key member of our department, you will be responsible for managing the administrative functions of our legal contracts database and supporting the departmental management on legal, contractual, and administrative requirements.

Key Responsibilities:
  • Establishing Legal Agreements: Populate master legal agreements with party and contract details, review details completed in master legal agreements populated by business units, and facilitate contract amendments when necessary.
  • Approving Legal Agreements: Perform comparison between expired and new replacement contracts for identification of changes and areas of concern, review company information completed on legal documents, and review third-party amendments to agreements against latest legal version/comments to identify changes.
  • Signing of Agreements: Administer the signing of all legal agreements and applications with authorized signatories, track for timeous close-out, and review all approved contracts to ensure they are signed in accordance with the Approvals Framework shareholder agreement and other applicable agreements.
  • Credit Applications: Administer the supplier/vendor credit applications process with business units and Corporate legal office, review all submissions for the credit applications process, and submit final documents to Corporate legal for review of legal terms and conditions.
  • Legal Database Records Management: Administer the internal department Contracts Log Tracker, upload signed agreements and credit applications signed in SharePoint contracts register, and continuously administer, manage, and review contracts register.
  • Statutory Information and Company Information Records Management: Administer and maintain internal company information schedules on a quarterly basis or when a change arises, maintain and update company and business unit letterheads when a change arises, and administer and maintain the Company's title deeds and intellectual property (IP) records in SharePoint contracts register.
  • SharePoint Administration: Upload departmental documents on SharePoint on an ad hoc basis and obtain updates on SharePoint access requirements with business units on a quarterly basis.
  • Reporting: Update monthly OEM contracts status report with new signed contract details, extract the month's SharePoint contracts register inputs report for management review, and prepare weekly update on contract register status including outstanding signatures, contracts reaching expiry/renewal.
  • General Administration: Maintain internal department lease agreement trackers on an ongoing basis, maintain manual and digital filing systems, and provide copies of agreements and statutory records to business units upon request.

Requirements: Matric/Grade 12 Certificate, Diploma (NQF 6) or Degree in Business Administration or related field, and 3-4 years' experience in a similar role.

What We Offer: A dynamic and supportive work environment, opportunities for growth and development, and a competitive salary package.

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