Fleet Operations Coordinator

4 weeks ago

Johannesburg, Gauteng, South Africa AJ Personnel Full time

Main Responsibilities:

  • Provide operational support to management and the entire organization in administration and servicing vehicles according to operating procedures for the effective and efficient management of fleet.

Key Performance Areas:

  • Assist in allocating the use of vehicles and drivers daily.
  • Issue vehicle keys, petrol cards, and logbooks and ensure their return at the end of the business day.
  • Coordinate the scheduling and delivery/collection of vehicles for routine maintenance/services/repairs.
  • Update and file all log sheets, petrol receipts, and vehicle maintenance check sheets to ensure data integrity at all times.
  • Ensure that drivers keep vehicles clean and carry out the necessary monthly checks.
  • Ensure that vehicle branding logos and valid license discs are prominently displayed.
  • Report any vehicle faults, repairs, or accidents timely.
  • Monitor the internal vehicle rental system for invoicing/rental charges for external hiring of vehicles to various projects.
  • Respond to vehicle emergencies and provide on-call assistance as needed.
  • Maintain precise documentation and submit monthly reports to the Fleet Manager/Operations Manager.
  • Oversee occupational health and safety for fleet services.
  • Ensure driver records are maintained on the fleet management information systems and are accurate and current.
  • Ensure driver's licenses and PDP are valid by managing the scheduling of the renewal of expiring licenses.
  • Liaise with management for daily transport schedules.
  • Ensure that relevant vehicle usage forms are completed according to policy.
  • Conduct bi-annual stock takes of all assets.
  • Verify asset locations.
  • Verify asset status and/or life cycle.
  • Provide any other ad hoc duties as assigned by management.
  • Manage all fleet administrative/fleet maintenance duties/legislative compliance/financial compliance.
  • Manage and sustain detail-oriented schedules and tasks (especially with vehicle leasing/hiring to other syndicates).
  • Assist in completing MVA claim forms, obtaining quotes, and supporting documents and submission to WHC.
  • Assess new drivers according to policy and filing all assessment documents.
  • Take ownership and accountability for tasks and demonstrate effective self-management.
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
  • Maintain a positive attitude and respond openly to feedback.
  • Take ownership of driving own career development by participating in ongoing training and development activities.

Required Minimum Education and Training:

  • 3-year Diploma/Degree in Fleet Management, Operations, or Logistics.
  • A valid unendorsed South African driver's license (Code 10).

Required Minimum Work Experience:

  • 2 Years of relevant experience in fleet management.

Desirable Additional Education, Work Experience, and Personal Abilities:

  • Able to work independently.
  • A self-starter.
  • A professional and positive disposition.
  • Customer-oriented and tactful.
  • Self-motivated with a high regard for work ethic, values, and integrity.
  • Must demonstrate strong interpersonal and communication skills.
  • Experience in a fleet management setup with fleet management systems will be an advantage.
  • Strategic inclination to improve processes and be cost-effective.

To Apply:

  • Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please apply online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

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