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Executive Assistant

1 month ago


Cape Town, Western Cape, South Africa VHRS Full time
Job Title: Junior Executive Assistant

Join VHRS as a Junior Executive Assistant and take on a challenging role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.

About the Role

We are seeking a highly motivated and organized individual to provide administrative support to our Founders and senior team members. As a Junior Executive Assistant, you will be responsible for maintaining a one-on-one working relationship with the Founders, serving as a liaison between team members, and handling internal and external communications.

Key Responsibilities
  • Support all business functions and operations, including HR, billing, payroll, and campaign reporting.
  • Manage sensitive matters with high confidentiality and discretion.
  • Sustain a daily calendar of meetings and events.
  • Prepare presentations, agendas, reports, and special projects using Microsoft and Apple tools.
  • Arrange travel and accommodations for Founders.
  • Exhibit excellent communication and time management skills with a proven ability to meet deadlines.
  • Function effectively in a high-paced environment and perform additional duties as assigned by team leaders.
Requirements
  • Previous experience in operations and service/support roles is required.
  • Experience working with external stakeholders, including clients, customers, and partners.
  • Familiarity with bookkeeping, especially QuickBooks, is preferred.
  • Proven experience with tools such as Google Workspace, Slack, PowerPoint, and Excel.
Key Qualities
  • Exceptional communication skills: Ability to communicate effectively with vendors, partners, customers, and internal teams.
  • Fast motor: Adaptable to the fast-moving nature of the organization, prioritizing smart, efficient work.
  • Problem-solving skills: Capability to investigate and find solutions to business tasks and issues.
  • Curiosity and desire to learn: Willingness to learn the language and core tenets necessary for success in the role.
  • Great organizational skills: Ability to maintain structure in a dynamic work environment.
  • Tech-savviness: Proficient in navigating tools for managing the customer base and proactive in suggesting enhancements.
  • Resiliency: Maintains composure under pressure when facing challenges.
  • Strong people skills: Treats others with respect and kindness.
  • Joy in making improvements: Finds satisfaction in optimizing processes and systems.

We are looking for a highly skilled and motivated individual who is passionate about delivering exceptional results in a fast-paced environment. If you are a team player with a strong work ethic and a desire to learn and grow, we encourage you to apply for this exciting opportunity.