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Executive Assistant
1 month ago
Join VHRS as a Junior Executive Assistant and take on a challenging role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.
About the RoleWe are seeking a highly motivated and organized individual to provide administrative support to our Founders and senior team members. As a Junior Executive Assistant, you will be responsible for maintaining a one-on-one working relationship with the Founders, serving as a liaison between team members, and handling internal and external communications.
Key Responsibilities- Support all business functions and operations, including HR, billing, payroll, and campaign reporting.
- Manage sensitive matters with high confidentiality and discretion.
- Sustain a daily calendar of meetings and events.
- Prepare presentations, agendas, reports, and special projects using Microsoft and Apple tools.
- Arrange travel and accommodations for Founders.
- Exhibit excellent communication and time management skills with a proven ability to meet deadlines.
- Function effectively in a high-paced environment and perform additional duties as assigned by team leaders.
- Previous experience in operations and service/support roles is required.
- Experience working with external stakeholders, including clients, customers, and partners.
- Familiarity with bookkeeping, especially QuickBooks, is preferred.
- Proven experience with tools such as Google Workspace, Slack, PowerPoint, and Excel.
- Exceptional communication skills: Ability to communicate effectively with vendors, partners, customers, and internal teams.
- Fast motor: Adaptable to the fast-moving nature of the organization, prioritizing smart, efficient work.
- Problem-solving skills: Capability to investigate and find solutions to business tasks and issues.
- Curiosity and desire to learn: Willingness to learn the language and core tenets necessary for success in the role.
- Great organizational skills: Ability to maintain structure in a dynamic work environment.
- Tech-savviness: Proficient in navigating tools for managing the customer base and proactive in suggesting enhancements.
- Resiliency: Maintains composure under pressure when facing challenges.
- Strong people skills: Treats others with respect and kindness.
- Joy in making improvements: Finds satisfaction in optimizing processes and systems.
We are looking for a highly skilled and motivated individual who is passionate about delivering exceptional results in a fast-paced environment. If you are a team player with a strong work ethic and a desire to learn and grow, we encourage you to apply for this exciting opportunity.