Registrar

6 months ago

Durban, South Africa AFDA Full time

**Reporting structure**:
The registrar will report to the group administration manager (GAM) who sits on the AFDA Institutional Senate (IS) and has strong links to the campus dean and the education value assurance department (EVA) and academic staff members. The student affairs officer and learning administrator on the Durban site will report into the registrar.

**Roles and responsibilities**:
The registrar will support GAM in establishing and maintaining the systems, policies, activities, and best practices for the effective and efficient functioning of the registrar’s office at AFDA. The registrar in Durban will provide leadership in all activities related to academic and student
Administration (including responsibility for the student graduation ceremonies), and enterprise records management. In this last-mentioned role, the
Registrar shall serve as the official authorised keeper of the Durban student records.
The specific roles and responsibilities of the registrar include:
Student admissions and registrations, student assessment administration, graduation service, and records management, including the annual AFDA academic calendar and rules.
Updating academic yearbook; coordinating and disseminating information on courses and course guidelines.
Acting as the custodian of all student records, developing, implementing and maintaining effective and compliant records management.
Attending all meetings of the senate and senate committees and providing the necessary committee services.
Providing guidance on all matters of academic governance and policy to all programme coordinators and other departments if required.
Warranting of reports, academic transcripts and degrees.
Preparation of the institutional annual report for submission to the DHET.
Participating and serving in all initiatives as determined by the group administration manager.
Liaise with all programme coordinators, other departments and with external stakeholders and SETA’s for bursary procurement and administration.
Keeping the academic and student support policies/rules register and ensuring:
Policies are effectively implemented
Legal and regulatory compliance with policies
procedures linked to policies are in place and maintained.

Student disciplinary matters.
Student and parent consultation meetings.

**Knowledge and skills**:
Academic governance in a higher education environment
Academic administration tools, systems and processes
Governance and administration and academic rules and regulations including national legal and policy prescripts
Computer systems and operations and relevant organisational architecture
Transformation imperatives in higher education
Insights into the challenges facing higher education, and specifically private higher education
Contact learning pedagogies
Leadership and management skills
Networking, teamwork and collaboration skills
People skills and the ability to foster trust
Verbal and written communication skills

**Competencies**:
**Attention to detail**: Taking care to ensure that all work output is delivered professionally and resolving inconsistencies without impacting client service.
**Structured thinking**: Coherently organising information from various sources into a coherent, while adapting it to best practice.
**Proactivity**: Planning to ensure accurate and timely delivery and taking initiative to enhance efficiency and effectiveness.
**Resilience**: Dealing with conflict and maintaining focus in the face of difficulties
**Adaptability**: Working with a diverse team, adapting to implemented changes within the company, and acting as a change agent in the portfolio.
**Innovation**: Generating innovative solutions in work situations and being prepared to implement different and creative ways to deal with work problems and create opportunities.
**Professionalism**: Displaying robust decision-making and professionalism in written and oral communication. Responding with integrity when dealing with others, and understanding the role as one of student-centredness and service delivery.

**Selection criteria**:
A relevant masters’ degree or proven work experience within this role.
At least eight years' management experience in higher education.
A track record and proven knowledge of student academic and administrative systems within a higher education institution.
Sound knowledge of academic rules, regulations and national legal and policy prescripts.
Solid experience in academic governance and administration.
Three (3) refrences
A comprehensive curriculum vitae.

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