Events Manager

6 months ago

Cape Town, South Africa CTICC Full time

**The main purpose**: Ensure that events are coordinated and scripted in line with the client requests and needs for accurate execution of all events whilst complying with company policies and procedures.

**Reporting to the**: Head of Event Logistics

**Key responsibilities will include but are not limited to**:
**1. Event Management**
- Manage the daily operations of event coordination to ensure accurate and smooth delivery.
- Ensure Event Executives upsell the venue rental and services for events where possible.
- Monitor co-ordination of in-house and outsourced suppliers to supply services and goods according to the client’s request and needs.
- Regular engagements and interactions with key divisions and departments as well as service providers to improve service delivery for events.
- Review monthly and quarterly customer feedback reports and provide insight on issues identified.
- Develop detailed action plans to execute strategic initiatives as outlined in the business plan.

**2. Finance Management**
- Oversee and manage the approved division budget and ensure controls of the expenditure against the approved budget allocation.
- Analyse trends, operating requirements, and prepare plans to establish the required operating budget for the Events division.
- Approve requisitions for expenditure ensuring adherence to company policies and procedures.
- Ensure approval of invoices with supporting documents in line with company policies and procedures following approved limits of authority.

Communication with Finance Department to proactively approach accounts payable.

**3. Procurement and Contract Management**
- Ensure that effective procurement policies, procedures and systems are adhered to as per the supply chain management (SCM) policy.
- Formulate the scope for specific tenders for approval by the COO.
- Adhere to the company Supply Chain Management policies, regulations, and procedures.
- Monitor suppliers’ performance against agreed tender requirements and contract.
- Conduct quarterly service level agreement (SLA) reviews with suppliers.

**4. People Management**
- Manage and control outcomes associated with utilization, productivity, and performance.
- Ensure all employees have signed performance agreements.
- Conduct appraisals to measure performance and objective accomplishments against agreed targets and, review goals and set new objectives when required.
- Identify technical / non-technical skills gap and ensure individual developmental plans (IDP’s) are completed. Ensure that staff attend relevant training as per the agreed IDP.
- Manage and ensure workplace diversity.
- Implement company policies and procedures to control/regulate workplace conflict and/or instituting corrective measures to address deviations from policy.
- Work with Human Capital department to recruit staff for vacancies.
- Ensure appropriate on boarding and training for new starters.

**Minimum qualifications and experience**:

- Matric or equivalent (NQF level 4).
- Higher Certificate / Advanced Certificate (NQF level 5).
- Computer literacy on various computer software programs including MS Office.
- Must have at least five (5) years’ experience in managing events and leading a team.
- Managing convention centre events will be advantageous.
- Knowledge and experience of scripting for event to ensure accurate execution.
- Experience in managing staff.

**Skills and Attributes**:

- Business Acumen
- English proficiency both written and verbal
- Excellent communication and listening Skills
- Problem solving / analytical abilities
- High decision-making skills
- Budgeting and basic financial management
- Basic project management with planning and organising
- Risk management
- Proactive and Innovative thinker
- Conflict handling with the ability to spot and resolve problems efficiently
- Time management
- Inspiring personality
- Mentoring skills
- Negotiation skills
- People management and leadership skills
- Hands on - Pragmatic
- Quality driven
- Delegation skills

**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

  • Event Manager

    7 months ago

    Cape Town, South Africa Siana Events Full time

    Role Description **Qualifications**: - Proven experience as an event planner for a minimum of 3 years or in a related field. Experince in Cape Town is a plus - Exceptional attention to detail, time management, and organizational skills - Strong communication and interpersonal skills - Ability to work well under pressure and meet deadlines - Creative...

  • Onsite-Event Manager

    2 weeks ago

    Cape Town, South Africa Gel Events Full time

    We are looking for a skilled and dedicated Onsite Event Manager to join our team. This role is critical in ensuring smooth guest logistics operations during events. The ideal candidate will oversee onsite check-ins, guest tracking, and coordination with clients and staff.Key Responsibilities:Set up and manage onsite guest check-in and tracking...

  • Onsite-Event Manager

    2 weeks ago

    Cape Town, South Africa Gel Events Full time

    We are looking for a skilled and dedicated Onsite Event Manager to join our team. This role is critical in ensuring smooth guest logistics operations during events. The ideal candidate will oversee onsite check-ins, guest tracking, and coordination with clients and staff. Key Responsibilities: Set up and manage onsite guest check-in and tracking...

  • Event Director

    4 months ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • Event Operations Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Gel Events Full time

    Job TitleEvent Operations Coordinator**Job Description:**We are seeking a skilled and dedicated Event Operations Coordinator to oversee the smooth execution of guest logistics operations during events. This critical role involves ensuring seamless coordination with clients, staff, and event companies to deliver exceptional results.**Key Responsibilities:**...

  • Junior Event Coordinator

    7 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Marketing & Event Executive

    3 weeks ago

    Cape Town, South Africa Growth Events UK Full time

    Location: Cape Town, South Africa (Remote) Company: The Hampshire Business Show & Attract & Convert Expo About Us: The Hampshire Business Show and Attract & Convert Expo are premier events designed to connect businesses with valuable resources and opportunities. These events provide professionals with the tools, knowledge, and networking they need to grow...

  • Gel Events Onsite Logistics Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Gel Events Full time

    We are seeking a highly skilled and dedicated onsite logistics coordinator to oversee the smooth operation of guest logistics during events. This critical role is responsible for ensuring seamless check-ins, guest tracking, and coordination with clients and staff.Key Responsibilities:Set up and manage onsite guest check-in and tracking systems to ensure...

  • Junior Events Coordinator Intern

    7 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities and Focus Area: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Staffing Manager

    7 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: - Quoting and Invoicing - Booking the correct staff for the job Main responsibilities of Focus Area 1: - Maintaining our Staffing pool - Interviews and training - Feedback of staff post event. Main responsibilities of Focus Area 2: - Quoting and Invoicing - Clients Booking staff for the events - Managing staff schedules, creating...

  • Senior Sales Manager

    6 months ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • Sales Manager

    3 weeks ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • Onsite Event Registration Manager

    6 months ago

    Cape Town, South Africa Gel Events Full time

    **Job Types**: Full-time, Permanent **Salary**: R15 000,00 per month Application Question(s): - Ensure you have your own vehicle and a valid SA drivers license **Language**: - English proficiently (required) License/Certification: - SA driver license (required) Ability to Commute: - Cape Town, Western Cape (required) Ability to Relocate: - Cape...

  • Head of Operations

    6 months ago

    Cape Town, South Africa dmg events Full time

    **About us - dmg events** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating...

  • Temp Content Production

    4 months ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • Sales Manager

    6 months ago

    Cape Town, South Africa Carbon Events Managemnet CC Full time

    Carbon Events Management is Festival & Special Events bar operator company based in Cape Town. We build and operate festival and event bars to some of South Africa’s largest events, providing hassle-free, turnkey event bar management solutions to event and festival organizers, brand managers, and consumers. Our solutions improve profitability, lower costs,...

  • Events Manager

    2 months ago

    Cape Town, South Africa Waterfront based Full time

    **Job Title**: Events Manager **Location**: Artjamming Cape Town **Key Responsibilities**: - Plan, organize, and manage events at Artjamming Cape Town, including workshops, private functions, and corporate events. - Coordinate with clients to understand their needs and deliver exceptional experiences. - Manage event budgets, logistics, and timelines to...

  • Events Manager

    2 days ago

    Cape Town, South Africa Waterfront based Full time

    **Job Title**: Events Manager **Location**: Artjamming Cape Town **Key Responsibilities**: - Plan, organize, and manage events at Artjamming Cape Town, including workshops, private functions, and corporate events. - Coordinate with clients to understand their needs and deliver exceptional experiences. - Manage event budgets, logistics, and timelines to...

  • Head of Marketing

    7 months ago

    Cape Town, South Africa dmg events Full time

    **About us - dmg events** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating...

  • Stock Controller

    1 month ago

    Cape Town, South Africa Sorrento Events Full time

    Common daily responsibilities include but are not limited to: - Planning and executing daily operational tasks. - To deliver furniture, décor and floral design to customer. - Checking and assisting with loading vans and dispatching for event setup and strikes. - Planning teams for event setups and strikes. - Checking and assisting stock pulling,...