Junior HR Business Partner

5 months ago

Bellville, South Africa Cipla Full time

**Division**:
HUMAN RESOURCES

**Department**:
Human Resources

**Employment Type**:
Permanent

**Job Purpose**:
Create a positive employee experience through delivery of efficient and effective HR services, practices, and procedures. Along with Senior HRBP, act as a consultant to Business Leaders and employees on all HR matters.

**Key Accountabilities - 1**:
**Support the business in developing a strong performance culture**
- Implement the performance management process, ensuring compliance across business units.****:

- Ensure annual performance reviews are held for all employees through the appropriate performance management system.
- Promote ongoing performance management by ensuring that regular performance discussions take place.
- Roll out annual performance management process (communicate goal setting, timelines, ensure all information is updated on the system, follow up with employees and managers).
- Prepare all data for calibration sessions & keep a record of business unit calibration discussions.
- Manage the year end compensation planning process.

**Key Accountabilities - 2**:
**Talent Acquisition and Onboarding**
- Provide recruitment support by managing the recruitment, selection, and placement process in line with the company’s policy, i.e. create requisitions, screen applicants, interview process, collect all required documentations, pre-employment checks, manage all system-related issues related to recruitment and extension of offers.
- Ensure recruitment is done in line with the company’s EE plan.
- Ensure that job descriptions are relevant and up to date.
- Manage onboarding processes, e.g., communication of new joiners, arranging for work tools, office space etc. and HR induction.
- With support from the global HR team, manage the expatriation process.
- Manage the 30-60-90 day process and provide feedback.
- Facilitate relocation of employees.
- Manage probationary reviews.

**Key Accountabilities - 3**:
**Human Resources Administration**
- Manage the capturing of HR information and data into the HR system and assure the integrity of data.
- Provide advice and information to business leaders and employees on HR policies and procedures and address all HR queries within agreed timelines.
- Manage terminations and exit interviews.
- Maintain employee records - ensure all relevant supporting documentation and information within the sphere of HR is kept up to date.
- Oversee and direct HR-related administrative tasks, such as benefit administration, vacation management, leave administration, prepare, and maintain employee files.
- Ensure accurate data quality for audits and reporting.
- Contribute to the optimization of the HR processes.
- Escalate data and HR system related challenges to the global HR team and Senior HRBP.
- Manage monthly payroll inputs.
- Prepare HR reports.
- Assist with administration of documents in line with statutory obligations (UIF, IOD, etc.)

**Key Accountabilities - 4**:
**HR Initiatives**
- Drive HR initiatives and projects.
- Reinforce Policies & Practices - Promptly escalate and assist to resolve issues.
- Implement Wellness initiatives.
- Partner with COE to implement processes/projects/initiatives.
- Along with COE and Senior HRBP, drive D,E and I initiatives.

**Key Accountabilities - 5 to 6**:
**Employee Relations**
- Provide advice to managers on disciplinary and grievance matters and support with investigations.
- Handle logistics for disciplinary, grievance and performance hearings/meetings.
- Maintain records of all cases.

**Learning and Development**
- Facilitate HR training including ad hoc refresher training for business leaders and employees.
- Drive Development Plans for all employees in C Band and below.
- Handle logistics for training interventions and workshops.

**Education Qualification**:

- HR/ Degree in Organisational Psychology, Human Sciences, or a business degree

**Relevant Work Experience**:

- Minimum 4 years of experience in a human resources role covering all processes of HR. The role also requires a good team player and good organisation and communication skills.
- Previous experience in a similar role.

**Skills**:

- Good communication skills and administrative ability.
- Multi-tasking and working under pressure.
- Good planning and organising skills.
- Knowledge of legal landscape in South Africa.
- High EQ and ability to work with different cultures

**Job Location**:
HEAD OFFICE - (Cape Town)

**EE Requirement**:
Cipla is an Employment Equity employer and this position will be filled based on our Employment Equity Plan.

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