Administrative Assistant
6 days ago
**JOB PURPOSE**
The Senior Administrative Associate role provides supports to the Plant manager and the leadership team in the MMD department. The role reports directly to Plant Director. This role is critical in ensuring effective co-ordination of MMD projects, communication, diary management and other business support priorities.
**PRIMARY RESPONSIBILITIES**
- Handle delegated routine correspondence for private and confidential matters
- Organizing and maintaining diaries and making appointments for the Technical Director
- Arranging both in-house and external events for MMD
- Maintenance of the booking system for MMD Training and Teams center
- Management of local co-ordination for all MMD visitors
- Re - route all urgent matters to the relevant person in the absence of Plant Manager
- Ensure systems for site updates are current and valid
- Ordering and maintaining stationery and equipment supplies
- Management of Concur, SAP and Ariba
- Arrange amenities as needed
- Take part in any administrative meetings and assure secretarial follow-through.
- Managing and reviewing filing and office system
- Perform L&D Tasks linked to the admin role:
- Assign/manage comet roles and run reports
- Assign/manage trainings and run reports
- Create exams and task checklist
- Run MMD overdue/status trainings reports, present GMP training meeting with quality
- Keep abreast of organizational issues and have a good understanding of the organizational aims and objectives
- Assure discreet handling of all business
- Performs admin duties associated with the L&D function
- Responsible for reporting adverse experiences or events (AEs), adverse device events (ADEs), product quality complaints (PQCs) and other reportable information, customer feedback (CF), alleged counterfeiting, diversion and tampering (CDT) that they become aware of to the Designated Point of Contact (DPOC)
**QUALIFICATIONS AND EXPERIENCE**
- Matric
- Business Management Diploma/Degree or equivalent
- Good SAP knowledge
- Excellent Power Point, Teams, MS Word, Excel and Visio
- Good verbal and communication skills
- Minimum of 3 years' experience providing end to end executive support to senior leaders and coordinating divisional projects.
- Proven track record in organising local management and regional meetings
- Familiarity with Pharmaceutical and production terms would be an added advantage
**SKILLS & KNOWLEDGE**
- Events management
- International travel booking systems
- Report writing
- Communication skills and professionalism must be at a level to effectively interact with Company executives at all levels of the organization
**BEHAVIOURAL ATTRIBUTES**
- Resilience
- Agility
- Initiative
- Problem solving
- Assertive
- Team player
- Results driven
- Analytical
- Ability to prioritize and handle pressure
- Highest ethical standard and confidentiality
- Exhibit a methodological and organized work routine. but flexible enough to adapt to change
- Ability to work in cross functional team
- Proactive problem-solving skill and creativity
- Extraordinary attention to detail,
- Independent judgment
- Ability to execute work priorities and activities with little supervision.
- Ability to interact professionally with internal and external clients both onsite and maintain workflow.
**Search Firm Representatives Please Read Carefully**
**Employee Status**:
Regular
**Relocation**:
**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
Not Applicable
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Requisition ID**:R287655
-
Office Assistant/administrator
5 days ago
Midrand, South Africa Effective Sales and Merchandising Full time**Job description** We are looking for a reliable, organised, and trustworthy individual to join our team. The individual will be responsible for various Admin duties including booking Travelling and Accommodation, fleet management and assisting with daily admin and filing. **Core duties and responsibilities** - Reporting to senior manager and performing...
-
Administrative Assistant(4 Months)
4 days ago
Midrand, South Africa Kamo Placement Full timeGauteng, Midrand - Annually Cost To Company (Market related, Negotiable) Under the direct authority of the Director of the fund, and the direct supervision of the Head of Administration. the incumbent shall be responsible to carry out general office administration duties in the office of the Director and the AWHF team **JOB DESCRIPTION** **Front Desk...
-
Personal Assistant
3 weeks ago
Midrand, South Africa Effective Sales and Merchandising Full timeWe are looking for a reliable, organised, and trustworthy individual to join our team. The individual will be responsible for various PA and Admin duties including creating Excel reports, diary and correspondence management and insurance portfolio management. **Core duties and responsibilities** - Reporting to senior manager and performing secretarial and...
-
Warehouse Administration Assistant
3 days ago
Midrand, South Africa Kontak Recruitment SA Full timeMidrand, Gauteng - Administrative **Warehouse Administration Assistant (JB3777)** Midrand, Gauteng R8 000 to R9 500,00 a month Permanent **Minimum Requirements**: Minimum of a Matric Proven experience in administrative support or a related field Proficiency in using office software and equipment Strong organizational skills with a keen attention to...
-
Administrative/ Sales Assistant
4 days ago
Midrand, South Africa RJPersonnel Full time2years - Managing Petty Cash - Filling - paper and digital - Price Lists for Operations - Shopping for office groceries and stationery - Any admin assistance required - Create Quotations as requested - Follow-up Quotes as requested - Updating information/data capture on any ERP we use - currently OMNI, BluWave, Apps, Excel etc - Excel work for MD - Typing...
-
Recruitment Administrative Assistant
3 weeks ago
Midrand, South Africa RJPersonnel Full time2years - To handle inbound calls from applicants, stores, internal department and Managers on a daily basis - To escalate concerns to Recruitment Centre Manager pro-actively - To assist colleagues where required - To capture and maintain statistical information pertaining day-to-day running of Recruitment Centre - Accept and process CV's as and when dropped...
-
Finance Assistant/ Clerical Administrator
1 week ago
Midrand, South Africa StaffCentral Consulting Full timeOur client, an established Accounting and Tax practice and Investment brokerage seek to appoint an Accountant Assistant / Administrator who will assist existing staff with work in both businesses. Working hours are from Monday to Friday (flexible hours can be discussed). They require a presentable, well-groomed individual, organised who is eager and...
-
Administrative and Financial Assistant
3 days ago
Midrand, South Africa Goldenvest Technology Full timeFull Job Description **Duties & Responsibilities** - Answering calls and liaising with shareholders, clients and employees competently - Managing diaries and organising meetings and appointments, often controlling access to the manager/executive - Booking and arranging travel, transport and accommodation - Reminding the manager/executive of important tasks...
-
Administrative Assistant
6 days ago
Midrand, South Africa IIE MSA and IIE Varsity College Full time**Direct Reporting Line**: Financial Manager **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education...
-
Personal Assistant and Administration Clerk
6 days ago
Midrand, South Africa Kontak Recruitment SA Full timeMidrand, Gauteng - Administrative **Personal Assistant and Administration Clerk (JB3571)** Midrand, Gauteng R18 to R20 000.00 a month Permanent A leading supplier of new and used BMW parts is looking for a Professional Personal Assistant with excellent Administration skills to join their Team. This is an Admin and Support intensive position with a...
-
Stock Controller and Administrative Assistant
3 weeks ago
Midrand, South Africa RJPersonnel Full time1years - Keeping track of box quantities, branded tape and clear cello-tape required for deliveries. - Assisting the Accounts Department with stock and delivery notes on goods coming in and going out. - Ensuring orders are ready for deliveries, as well as communicating daily with the Head of Design. - Assist customers upstairs in the store and tele-sales. -...
-
Administrative Assistant
2 days ago
Midrand, Gauteng, South Africa Spec Africa Full timePayroll and HR Services AdministratorThe Payroll and HR Services Administrator at Spec Africa provides administrative support to the HR department, including HR administration, employee records management, recruitment support, training coordination, and industrial relations assistance. This role also involves monitoring the company's time and attendance...
-
Administrative Assistant
6 days ago
Midrand, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time**Direct Reporting Line**: Brand Accountant **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education...
-
Administrator Assistant: Sustainable Energy
1 week ago
Midrand, South Africa Mustek Full time**Job Purpose**: The Administrative Assistant’s role is to provide support to the Product Manager(s) and Specialists from an administrative perspective. This individual will also interact with the sales teams by providing a degree of insight and advice pertaining to the products, therefore a certain degree of product-specific and technical knowledge is...
-
Junior Administrator
1 week ago
Midrand, South Africa Signs4sa Full timeJunior Administrator / Personal Assistant Job in Midrand corporate park south, Gauteng We are an established signage company based in Midrand. We require a motivated and self -driven Junior Administrator & Personal Assistant to join our team. The duties will include amongst other things, general office admin, managing our sales leads management system,...
-
Estate Administrative Assistant
2 weeks ago
Midrand, South Africa CareerfinderZA Full timeKey Performance Area: - Providing administrative support to Estate Administrators. - Reporting of new estates to relevant parties. - Preparation of Liquidation and Distribution account. - Drafting of elementary Liquidation and Distribution accounts. - Transfer of movable assets e.g. shares, firearms and vehicles. - Reconciliation of bank accounts. -...
-
Academic Administrator
7 days ago
Midrand, South Africa Eduvos Full time**Job Advert Summary**: Eduvos is seeking to employ the services of **Academic Administrator (Exams Administrator)** at our **Midrand** campus on a full term basis. **Type of Position**: - Permanent Contract **The Position**: To support all the academic administration functions (including assessment administration, recordkeeping of student data, enrolment...
-
Administration
4 days ago
Midrand, South Africa Fidelity Services Group Full time** **_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._** **_ **Administration** **Overall purpose of the job**:The role of a sales administrator is to deal with incoming customer enquiries and...
-
Personal Assistant
7 days ago
Midrand, South Africa Pro-Match Recruitment Full time**Job Title: Personal Assistant** **Job Summary**:Our client is seeking a highly organized and detail-oriented Personal Assistant to join their team as a key support role for their CEO. This role involves managing paperwork, communicating with clients and assisting the CEO in various administrative tasks. **Responsibilities**: - **Documentation...
-
Operations Administrator
2 days ago
Midrand, South Africa StaffCentral Consulting Full time**Job Duties/Responsibilities will include**: Assist Chief Operating Officer with administration Gathering of information to compile reports Compile weekly reports Planning and arrangement of meetings Assist in minutes of meetings Planning and arrangements of operational functions Assist in routine correspondence Other Administrative...