Administrative Assistant

3 days ago


Midrand, Gauteng, South Africa Spec Africa Full time
Payroll and HR Services Administrator

The Payroll and HR Services Administrator at Spec Africa provides administrative support to the HR department, including HR administration, employee records management, recruitment support, training coordination, and industrial relations assistance. This role also involves monitoring the company's time and attendance system (UNICLOX) and ensuring accurate timekeeping and resolving discrepancies.

This role requires a high degree of accuracy and attention to detail, as well as strong organizational skills and the ability to work under pressure. The successful candidate will be responsible for administering employee benefits, deductions, and statutory payments, as well as processing leave calculations and maintaining payroll records. They will also handle employee contracts, transfers, terminations, and salary adjustments, and generate and submit monthly wage reports to operations.

The ideal candidate will have a degree or diploma in Human Resources, Industrial Relations, or a related field, and proven experience in HR and Payroll administration. They will also possess strong communication and interpersonal skills, as well as the ability to draft formal correspondence with accuracy.

Key Responsibilities:

  • Payroll Administration:
  • Process and manage payroll accurately and efficiently.
  • Reconcile payroll and ensure compliance with statutory requirements (UIF, PAYE, etc.).
  • Administer employee benefits, deductions, and statutory payments.
  • Process leave calculations and ensure leave records are accurate.
  • Maintain payroll records and ensure proper documentation and filing.
  • Handle employee contracts, transfers, terminations, and salary adjustments.
  • Generate and submit monthly wage reports to operations.
  • Engage with relevant labour centres for UIF and other payroll-related matters.
  • Maintain confidentiality and security of payroll information.
  • Time & Attendance Management:
  • Monitor and maintain the company's time and attendance system (UNICLOX).
  • Ensure accurate timekeeping and resolve discrepancies.
  • Verify and process attendance data for payroll purposes.
  • Human Resources Administration:
  • Ensure compliance with HR policies and procedures.
  • Advertise vacancies (internal/external) and assist in recruitment and interviews.
  • Maintain and update employee personnel files and HR databases.
  • Administer employee leave records and ensure accuracy.
  • Support onboarding, inductions, and exit interviews.
  • Document and maintain minutes of HR and industrial meetings.
  • Assist with performance management documentation and processes.
  • Organize employee gifts and assist with special events and recognition programs.
  • Coordinate training sessions and maintain training matrices.
  • Manage employee wellness programs and initiatives.
  • Administer medical aid and pension fund registrations and terminations.
  • Handle work permit and visa processes where applicable.
  • Industrial Relations (IR) Support:
  • Assist with documentation for disciplinary actions and participate in hearings.
  • Maintain accurate records of union meetings, disciplinary hearings, and grievances.
  • Ensure compliance with labor laws and company policies.
  • Support the HR/IR Manager with daily and weekly reporting.

  • HR Assistant

    3 weeks ago


    Midrand, Gauteng, South Africa Ikwezi Mining (Pty) Ltd Full time

    Key Responsibilities: HR Support:Assist with day-to-day HR operations, including recruitment, onboarding, terminations and employee relationsAssist with employee benefit administrative functionsMaintain and update employee records and HR databasesAssist with the preparation and coordination of time and attendance reports for payroll, ensuring timely...


  • Midrand, Gauteng, South Africa Clicks Group Limited Full time

    Job SummaryWe are seeking a highly skilled and motivated Qualified Post Basic Pharmacist Assistant to join our team at Clicks Group Limited.About the RoleThis position is responsible for providing pharmaceutical care services within the scope of practice and performing day-to-day dispensary administration.Key ResponsibilitiesDeliver high standards of...


  • Midrand, Gauteng, South Africa Dante Personnel Full time

    Minimum requirements: 2 years in an Administrative position in the technical field would put you at the top Any Tertiary education would be a bonus Syspro is a nice to have Provide prompt and professional assistance to internal and external customersCoordinate job allocation and prioritize service requests efficientlyLiaise with suppliers to facilitate...


  • Midrand, Gauteng, South Africa Flink Recruitment Full time

    Roles and ResponsibilitiesJob OverviewThe Personal Assistant (PA) & Executive Administrator provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. This role involves managing schedules, handling confidential information, coordinating meetings, and assisting in business operations. The ideal candidate should be...


  • Midrand, Gauteng, South Africa Spec Africa Full time

    Administrative Assistant - HR and PayrollThe Administrative Assistant - HR and Payroll at Spec Africa is responsible for providing administrative support to the HR department, including HR administration, employee records management, recruitment support, training coordination, and industrial relations assistance. This role also involves monitoring the...


  • Midrand, Gauteng, South Africa Time Personnel Full time

    REQUIREMENTS Grade 12, relevant tertiary qualification advantageous 5 years experience in office administration Computer Literate MS Office Advanced Skills Good communication skills both written and verbal Highly organized An all-round team player willing to assist other departments DUTIES Debtors function for the branch (sending statements, credit...

  • Accounts Assistant

    2 weeks ago


    Midrand, Gauteng, South Africa Flink Recruitment Full time

    Roles and ResponsibilitiesJob Purpose:The primary objective of the Creditors Clerk / Accounts Assistant is to:Apply principles of accounting to analyse financial information, reconciling of accounts for ensuring that monies paid to Suppliers is correct and accurate according to records.To ensure that all supporting documentation is correct before submitting...


  • Midrand, Gauteng, South Africa Spec Africa Full time

    Human Resources and Payroll AdministratorJoin to apply for the Human Resources and Payroll Administrator role at SPEC-AfricaJob Title: Human Resources and Payroll AdministratorLocation: MidrandReports To: HR ManagerJob PurposeThe HR / Payroll Administrator is responsible for ensuring the accurate and efficient processing of payroll while maintaining...


  • Midrand, Gauteng, South Africa Time Personnel Full time

    REQUIREMENTSGrade 12, relevant tertiary qualification advantageous5 years experience in office administrationComputer Literate MS Office Advanced SkillsGood communication skills both written and verbalHighly organizedAn all-round team player willing to assist other departments DUTIESDebtors function for the branch (sending statements, credit applications,...


  • Midrand, Gauteng, South Africa Time Personnel Full time

    REQUIREMENTSGrade 12, relevant tertiary qualification advantageous5 years experience in office administrationComputer Literate MS Office Advanced SkillsGood communication skills both written and verbalHighly organizedAn all-round team player willing to assist other departments DUTIESDebtors function for the branch (sending statements, credit applications,...


  • Midrand, Gauteng, South Africa Lumax Energy (Pty) Ltd Full time

    About the Role:We are seeking a highly motivated Marketing Assistant and Graphic Designer to support our marketing efforts. This role combines creative expertise with organisational skills to drive brand success and ensure document control compliance.Main Responsibilities:Assist in various marketing activities, including graphic design, content creation,...


  • Midrand, Gauteng, South Africa Strategic Personnel Full time

    Ideally a completed BCom or studying towards + 3-5 years relevant experience in a similar role. The candidate must have financial experience from a Manufacturing / FMCG type environment. Duties will include the following:Bookkeeping and Record Keeping - Record transactions; maintain general ledger; track expenses; reconcile accounts.Assist with Financial...


  • Midrand, Gauteng, South Africa PlaceTalent Full time

    Education:HR related qualification Skills/Experience required:At least 5 - 8 years experience within a similar role Strong experience with Sage 300 people Strong payroll experience DutiesAdministration of all payroll functions: coordinating, collating and processing of all information including but not limited to new employees, resignations, expense...


  • Midrand, Gauteng, South Africa PlaceTalent Full time

    Education:HR related qualificationSkills/Experience required:At least 5 - 8 years experience within a similar roleStrong experience with Sage 300 peopleStrong payroll experienceDutiesAdministration of all payroll functions: coordinating, collating and processing of all information including but not limited to new employees, resignations, expense claims,...


  • Midrand, Gauteng, South Africa Clicks Group Limited Full time

    About the RoleAs a Qualified Post Basic Pharmacist Assistant, you will be responsible for:Providing high standards of customer service and care;Efficiently managing stock control and administration, including repacking medicine;Ensuring efficient dispensary administration;Providing general health advice;Maintaining high standards of housekeeping and...


  • Midrand, Gauteng, South Africa Service Solutions Full time

    Internal Sales Administration CoordinatorMidrandNational Hygiene Supplier and Distributor of a variety of hygienic products to their broad range of clients, is seeking to employ an Internal Sales Coordinator to join their ever growing team Please read the spec in detailAdministrate the full ordering process (sales invoices & quotes), telephone management,...


  • Midrand, Gauteng, South Africa Dis-Chem Pharmacies Full time

    Dis-Chem Pharmacies has an opportunity available for a Marketing Production Administrator at our Head Office in Midrand. Duties will include providing administrative support to the print production department by ensuring accurate billing of rendered services and reporting of all marketing material produced by the department. The role will assist with the...


  • Midrand, Gauteng, South Africa Bosch Africa Full time

    Get AI-powered advice on this job and more exclusive features.Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to BoschJob...


  • Midrand, Gauteng, South Africa Clicks Group Limited Full time

    Job SummaryWe are seeking a highly skilled and motivated Qualified Post Basic Pharmacist Assistant to join our team at Clicks Big Bird Junction. As a key member of our dispensary team, you will be responsible for providing pharmaceutical care services and performing day-to-day dispensary administration according to our Standard Operating Plans (SOPs).


  • Midrand, Gauteng, South Africa Bosch Africa Full time

    Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to BoschJob DescriptionRobert Bosch South Africa is looking to employ a Human Resources...