Facilities Admin
2 weeks ago
**FACILITIES ADMIN (HEAD OFFICE)**
**CAPE TOWN CBD**
**Criteria**:
- 2-5 years of Facilities Administration experience in minimum
- Minimum of a Matric qualification
- Excel proficiency, - Intermediate level
- Financially orientated and comfortable working with figures
- Good attention to detail
- Good communication skills with the ability to interact and engage across departments, while forming and maintaining positive work relationships
- Team orientated
- Ability to manage change and use your initiative in problem solving
**Daily functions**:
- Report to Facilities Manager
- Responsible for Parking administration
- Invoice all parkers monthly for rental fees
- Invoice parkers for lost cards, deposits and vehicle clamping
- Reconcile payments with bank statement
- Send monthly statements to rentals
- Process refunds
- Allocate parking bays as and when required
- Draw up lease agreements
- Ensure invoices from suppliers are received on time
- Process the same timeously before month end
- Issue purchase orders as required
- Keep track of supplier spend per supplier for record keeping
- Issue supplier forms on request, and liaise and follow up with suppliers to ensure the correct documentation are received timeously
- Liaise with the Legal Department for all Non-Disclosure and Service Level Agreements that require signing
- Draft the quarterly agenda, record accurate minutes and distribute to committee members timeously
**Job Types**: Full-time, Permanent
Ability to commute/relocate:
- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)
**Education**:
- High School (matric) (required)
**Experience**:
- Facilities Administrative: 2 years (required)
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