Facilities and Office Administration Manager

4 weeks ago


Cape Town, Western Cape, South Africa Jobking Full time
Company-RBS
Reference #
Contract Type-Permanent
Salary-Market Related

Introduction
RBS is one of the largest fully fledged financial services advisory firms in Southern Africa.

Our services cover a broad spectrum of needs including Insurance Broking, Risk Management, Corporate Risk Advisors, Employee Benefit Administrators and Consultants, and Health and Wealth management.

Job Functions
Administration,Coordinator,Facilities & Property Manager,Health & Safety,Management,Operations

Industries
Admin, Office & Support,Banking / Finance & Investment,Insurance,Property Development,Rental / Lease,Retail

Specification
We are looking for an experienced Facilities and Office Administration Manager to look after our various offices nationally.

  • Management of all Office Administration processes
  • Design, implement and manage processes and procedures related to office/facility management and administration
  • Manage the office support staff (receptionists, driver, parking attendant, maintenance attendant)
  • Supervise the efficient and effective day-to-day operation of the department
  • Liaise with staff members, suppliers and clients
  • Coordinate the activity of external service providers for the smooth running of internal operations as well as the setting up of new branches
  • Manage lease agreements across the business
  • Management of the maintenance of company vehicles
  • Manage outsourced cleaning contracts
  • Ensure supplier invoices are paid timeously
  • Ensure all offices are maintained and in an excellent condition at all times
  • Ensure the upkeep and maintenance of all offices to ensure that they meet health and safety standards and legal requirements.
  • Oversee and manager activities of all service and maintenance contractors
  • Do regular maintenance inspections at all offices
  • Manage and oversee the full installation of new branches across the country
  • Coach, mentor and performance management of direct reports
Requirements

You must have:

  • Matric
  • Relevant Diploma
  • Minimum of 5 years experience in a similar role
  • Experience in facility management of multiple offices across provinces
  • Valid drivers license
  • Own reliable transport
Apply Here
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