Administrative Assistant.4.05
2 months ago
**Key Performance Areas**:
Effectively manage the head of school’s diary - electronic and manual
- Organize meetings and communicate effectively with all parties attending meeting
- Minutes taking and drafting of agendas for three committee meetings (FIN/HR, EXCO, HOD)
- Answer telephone calls by screening of calls and directing to appropriate person deliver messages and return calls
- Provide basic administrative and secretarial support to School of Clinical Medicine
- Sending out communications with internal & external stakeholders
- Creating filing system for different committee meetings
- Assist in writing letters of support, motivations, delegation of authority, memorandums and announcements
- Typing, copying, scanning & printing of all Schools documents
- Booking, setting-up and confirmation of venues
- Ordering of stationery, office equipment and groceries
- Make travel arrangements for the head of school
- Assist the senior operations manager with admin tasks
- Sorting, organizing and distributing of documents requiring head of school signature
- Liaise and maintain communication with all secretaries
- To ensure smooth running of the head of school office
- Compile and editing on the school newsletter
- Planning for yearend function, prize giving and annual School retreat
**Competencies - Knowledge, Skills and Behaviors.**
- Matric/Grade 12
- National Diploma or equivalent
- 3 years of experience in a Higher Education environment.
- Performing secretarial duties for senior management positions.
- Experience of Oracle (advantage)
- Ability to respond after hours for important, timely or urgent matters
- Team-player who operates in a fast-paced team-oriented setting
- Ability to be discrete and maintain confidential information
- Understanding of how to prioritize and respond accordingly
- Strong written and verbal communication skills and the ability to multi-task
- Experience with stakeholder management and able to work independently
- Must be proactive problem solver
- Detailed Description
Job Requirements
Additional Details
How To Apply
**To apply**:
Minimum Salary
- Maximum Salary
- Currency
Amount of Travel
- Work At Home
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