HR Officer

5 months ago

Johannesburg, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a HR Officer to provide efficient HR administration support to the HRBP for designated business units/contracts, assist with the implementation of HR projects, communicate general HR and risk management advice; ensure a proactive approach to compliance and corporate governance from an HR perspective.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**HR Administration**:
**Engagements, Terminations, Transfers, Allowances, Incentives, Disciplinary Notices, Recruitment, Training etc**:

- Prepare and obtain sign off on all relevant HR documentation for all Inland and Headoffice sites and departments.
- Control all documentation from time of initiation and follow through on all outstanding documentation for designated business units.
- Engage with new recruits on company benefits and completion of the relevant documentation thereof when necessary.
- Prepare and collate all HR related documentation for operations and ensure timeous sign off and submission to CAB.
- Notify relevant departments for terminations of the following:

- Sim Card deactivation or transfer
- Access deactivation
- Obtain sign off on all HR documentation packs from HRBP before submission for processing.
- Ensure all LOA’s, Promotion, Transfer etc letters are timeously prepared, signed off and submitted for processing.
- Co-ordinate induction program for all new recruits or new business.
- Assist with the organisation of Long Service Awards when required.
- Assist to schedule interviews and arrange meeting rooms when required.
- Assist employees with benefit claims - funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided in the absence of the CAB Administrator.
- Responsible for updating and maintaining business unit organograms.
- Responsible for the data integrity for Inland and Head Office.
- Responsible to ensure all HR related documents are correctly uploaded to the HR Drive and file manager.
- Maintain and update IR, Projects and BAU so that it is always current.

**Payroll and Employee Benefits**:

- Responsible to resolve all operational and headoffice queries within set timeframes by liaising with relevant department or escalating when necessary and ensuring timeous feedback.
- Liaise with CAB to close off on all payroll and benefits related queries

**Employee Relations**:

- Provide basic advice and support to line managers and employees on Employee Relations matters in line with SA Law and regulations, company policy and procedures, taking into account relevant business objectives and industry best practise to minimise legal risks.
- Coordination of disciplinary hearings, grievances and appeal processes.
- Coordinate ER training with the training department for designated business unit when required.
- Assist line managers in drafting and review of warning forms issued to employees to ensure that correct codes are utilised in line with company disciplinary procedure. Ensure the HRBP vets document before issuing.
- Develop and maintain an IR tracker to keep records of the cases, outcomes and timeframes related to disciplinary actions taken against staff members.
- Preparation of CCMA file and submission to HRBP for designated Business Unit.

**Performance Management and Learning and Development**:

- Assist to facilitate and coordinate performance appraisals for various business units and sites.
- Provide basic advice to employees and management on Performance and Learning and Development matters.
- Assist to coordinate all training related to performance management development through the HRBP and the Training Department when required.
- Assist with skills audit tracking and implementation of action plans thereof.
- Consolidate information received from Operations for submission to HRBP.

**Customer Service and Advice**:

- Keep up to date with business developments and HR strategies within the environment.
- Provide advice on general changes and compliance within HR frameworks when required.
- Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
- Attend to and resolve all customer queries timeously or escalate to the HRBP/HRM/HR Head when necessary.

**Skills and Competencies**:

- MS Office, Excel, PowerPoint
- Strong communication

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