2 X Junior Event Administrators

2 weeks ago


Cape Town, South Africa South African Medical Research Council (MRC) Full time

**2 x Junior Event Administrators**

**Two (2)-year Contract posts**

The Conference Centre & Event Management Office is a well-known business unit within the SAMRC based at the Head office in Cape Town. This office is responsible for arranging and managing events facilitated nationally and internationally. We take pride in what we do by offering a professional and personal service to our clients.

We are looking for 2 Junior Event Administrators with creative minds, excellent communication skills, confident, dedicated and motivated with good customer service experience and most importantly, willing to learn.

**Responsibilities will include**:
To assist with handling the administrative end of a busy Event Management Office, ensuring that events are professionally managed and ensuring clients are kept satisfied and that events are professionally executed.
- General day-to-day administrative duties.
- Providing administrative support to the event manager, event team and organising committee across all events, as required.
- Develop event-specific organisational tools such as timelines, contact lists, and work deliverables.
- Organise and prepare meetings with Clients/Committees including compiling relevant information, reports to committee members/clients.
- Set up events on the Event System.
- Managing and updating databases (event specific).
- Compiling and sending out announcements.
- Coordinate travel (bursary recipients, committees, guests, speakers, etc.).
- Request and confirm quotes.
- Prepare event packs and materials.
- Customer service/support.

**Core Requirements**:

- Matric certificate and relevant short courses
- 1 - 2 years’ Experience in administering and coordinating events or in a similar role
- Experience of working on an Event System
- Experience of working on a financial system
- Extensive MS Office knowledge and skills particularly in Word, PowerPoint and Excel, as well as electronic diary scheduling using Outlook.

**Advantageous**
- Minimum of 6 months’ experience in Professional Conference office

A salary in the region of R 212 760 per annum, cost-to-company will be negotiated in accordance with qualifications and experience.

Closing date: 28 February 2024

**PLEASE QUOTE THE REFERENCE NUMBER (R706A) IN ALL COMMUNICATIONS. PLEASE BE ADVISED THAT YOUR SUBMISSION WILL NOT BE CONSIDERED SHOULD YOUR APPLICATION NOT BE ACCOMPANIED BY THE REQUIRED INFORMATION AND DOCUMENTATION.**

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