Events Coordinator

2 weeks ago

Stellenbosch Western Cape, South Africa HAZENDAL WINE ESTATE Full time

We are hiring

Our Events team is searching for a Events Coordinator

The Events Coordinator assists the Events Manager in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin driven, but requires hands-on assistance if the event requires.

The Events Coordinator will report directly to the Events Manager.

**Responsibilities**:

- Assist manager with daily site inspections and inquiries;
- Liaise with clients to find out their exact event requirements;
- Creating event proposals which fit client requirements and presenting proposals by deadline;
- Gathering all event information from the client;
- Provide clients & potential clients with the necessary documentation to secure an event
- quotations, pro-forma invoice, tax invoice
- Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Obtain quotations from, suppliers and contractors;
- Maintaining a working relationship with vendors;
- Assist the Events manager on the day of the event to ensure event runs smoothly;
- Generate event sheets according to the event specifications; and
- Keep track and follow up on client payments.

Personable Attributes:

- Must be honest and trustworthy, ethical, respectful, flexible, committed to excellence;
- Works independently as well as a team player, driven and passionate about their work;
- Good organizational, administrative, interpersonal and communication skills - ability to liaise at all levels; and
- Outgoing, responsible, positive, can-do attitude, self-motivated and confident.

Minimum requirements:

- Minimum 1 to 2 years work experience as a Sales Coordinator or Banquet coordinator in a luxury or full service hotel required;
- Degree or diploma in hotel management or Degree in Business administration. Advanced computer skills - Knowledge of Hotel software / PMS or Sales + Catering software;
- Excellent communication skills necessary;
- Knowledgeable at negotiating and sales;
- Confident at presenting presentations; and
- Must be flexible to accommodate irregular or extended hours duties.

We are committed to transformation and redressing of past inequalities. Our employment equity goals will be taken into account in our selection process.

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